Zoom Meetings

Zoom Logo

Zoom is a web-based video conferencing tool with a local, desktop client and a mobile app that allows users to meet online, with or without video.

Zoom users can choose to record sessions, collaborate on projects, and share or annotate on one another's screens, all with one easy-to-use platform.


Protect your Meeting from Zoombombing

Zoombombing is new form of trolling in which a participant uses Zoom’s screensharing feature to interrupt and disrupt meetings and classes. 

1.) Open Zoom on your Laptop, Phone or PC and click "SSO" below the email address and passwrod boxes.

Zoom sso 1

 

2.) Under "Company Domain," type in "stockton" and press "Continue"

Zoom Sign in 2

3.) Type in your Stockton Go-Portal credentials and press "Login."

If you do not know you Goportal pasword, please click the "Self-Service Password Reset" button.

Zoom Sign in 3

You will be redirected from your browser to your Zoom client. You are now logged into Zoom!

When you're ready to join a Zoom meeting, check your meeting invite for either a Join link or a Meeting ID number.

A screenshot of a zoom meeting invite email, with the join link and meeting ID highlighted

To join your meeting you may either click on the Meeting Link or copy the Meeting ID and navigate to zoom.stockton.edu, click on "Join Meeting" and paste your Meeting ID into the appropriate field.

Next, you'll be presented with a web page that will either attempt to open an existing Zoom installation or will prompt you to download and install Zoom. Follow the on-screen instructions to open the Zoom client and enter your online meeting.

A screenshot of the Zoom join meeting webpage. The button "open zoom.us" and the link "download and run zoom" are highlighted.

 

If this is your first time using Zoom, we suggest that you do a "dry run" with Zoom's Test Meeting - you can access the Test Meeting at https://zoom.us/test. If you encounter any issues or have any questions about accessing Zoom, please contact the IT Services Help Desk at 609-652-4309 or by e-mail at helpdesk@stockton.edu

To schedule a zoom meeting, navigate to stockton.edu/zoom, login to your account, and click on the “SCHEDULE A MEETING” link in the upper left corner of the page.

schmeeting  

You will then be taken to a page that will allow you to fill out necessary details to schedule your meeting. Be sure to set the meeting's time zone to the appropriate location - Stockton's local time is GMT-5 "Eastern Time".

Schedule A meeting

After scheduling the meeting, you will be brought to the meeting details page. From here you can add the meeting to your Outlook calendar and invite attendees. To invite attendees, click on the "Copy the Invitation" link; the resulting pop-up window will contain a template that can be copied and e-mailed to attendees.

A screenshot showing the location of the button "copy the invitation" which can be found after scheduling a zoom meeting.

Please see the video HERE for a detailed step by step process on how to schedule a meeting. 

To begin, open up your web browser and navigate to your Blackboard course section. Click on the + icon at the top of the course navigation menu and select the option “Tool Link”. 

A screenshot showing the "Tool Link" option in the navigation menu in a Blackboard course section.

 

Next, give the new Tool Link a name (ex. “Zoom”), choose the tool type “Zoom Meeting” from the drop-drown menu, and check the box “Available to Users”.

A screenshot showing the "Tool Link" dialog box, with "Zoom" in the "Name" field and "Zoom" selected in the "type" drop-down menu.

 

A new link will be available in your course menu, click on it to navigate to the Zoom tool. This interface may be familiar to those who have already logged into Zoom through the zoom.stockton.edu page. To create a Zoom meeting, click on “Schedule a New Meeting”.

A screenshot showing the "Schedule a New Meeting" button in Zoom. 

 

Give your Zoom meeting a topic that matches its purpose, then modify any necessary date and time settings. To finalize the meeting, scroll down and click “Save”. 

A screenshot showing the "Schedule a Meeting" page in Zoom.

 

To invite students and guests to the meeting, click on “Copy the Invitation” to generate a complete e-mail template with all relevant meeting details. This template can be pasted into an e-mail or Blackboard announcement for distribution.

A screenshot showing details of a sample meeting, with an arrow indicating the "copy the invitation" button.

 

Back in the main menu, there are two useful tabs that bear mentioning: “Previous Meetings”, which encompasses all previous meetings attached to your account... 

A screenshot showing the Zoom "Previous Meetings" menu, with an arrow pointing to the tab title.

 

You will also find “Cloud Recordings” where meeting recordings are stored and can be downloaded for 120 days.

A screenshot showing the Zoom "Cloud Recordings" menu with an arrow pointing to the tab title.

 

For additional information on Zoom, check out Zoom’s online help center.

 

When joining your meeting, you’ll have the ability to select your audio source and test your microphone and speakers.

 join and test audio

As a host, you can also mute incoming participants. Zoom Mute

For more details on how to adjust your audio levels see the video HERE on how to setup your sound for a Zoom meeting.    

To record a zoom meeting toggle the record button at the bottom of the window. 

Record


See the video HERE for a detailed overview on how to record Zoom meetings.    

To record locally:

  1. Start a Zoom meeting as the host.

  2. Click the option to Record.

    the record button in zoom

  3. If there is a menu, select Record on this Computer.

    a screenshot of the zoom record button, with "record on this computer" and "record to the cloud" options displayed

    Note: 
    Dial-in participants will hear a message informing them that the meeting is now being recorded unless disabled by the host.

  4. After the meeting has ended, Zoom will convert the recording so you can access the files.

    a screenshot of the zoom video conversion progress window

  5. Once the conversion process is complete, the folder containing the recording files will open.
    Note: By default, the audio/video file (MP4) will be named Zoom_0.mp4. The audio only file (M4A) is named audio_only.m4a.

To access recording files:

By default, all recordings will be placed in a Zoom folder found in the following file path on these devices:

  • PC: C:\Users\UserName\Documents\Zoom
  • Mac: /Users/UserName/Documents/Zoom
  1. Open the Zoom desktop client and click Meetings.

    a screenshot of the zoom meetings button

  2. Click the Recorded tab and select the meeting with a local recording.

    a screenshot of the zoom recordings tab
    Note:
    • If you have a local recording that hasn't been converted to a video file yet, click Convert to convert the recording to a video file and display the options below.
    • If you only see the Open option, it means the recording is a cloud recording.

To Upload to Blackboard

  1. Follow the steps outlined here, on Stockton's Blackboard Tutorial site.

When scheduling a meeting you can email the participants the information, alternatively you can also invite new participants while in the meeting using the invite button.

Zoom Invite

For more details information please see the video HERE on how to invite participants to zoom meetings. 

Video conferencing is a versatile tool to host synchronous discussions, whether for a meeting, a class, or catching up with friends. These quick and easy steps will help you conduct a smooth and productive video meeting.

 Mute yourself when not speaking

If you’re not actively speaking, mute your microphone to make sure ambient sounds such as coworkers, pets, or appliances don’t leak in and distract from the person speaking.

 

 Minimize interruptions

Silence your phone and try to work in a quiet environment, reducing the chances of you or another participant being interrupted mid-discussion.

 

 Reduce or remove distracting imagery

A cluttered or busy background can often be a source of distraction. Two easy fixes are to tidy up the room behind you or use a virtual background feature if available. Stockton University provides a selection of neutral background images to use in your video conference here.

 

 Wear headphones

Headphones help to isolate sound, simultaneously making it easier to hear other participants and preventing microphone feedback. A headphone-microphone set is particularly useful for video calls, as it keeps the microphone closer to your mouth to improve audio clarity.

 

 Don’t talk over other participants

Discussions can quickly become difficult to follow with multiple people speaking in a video conference. If you wish to interject, raise your hand or use a “hand-raise” feature/button when available.

 

 Be an active host

Not all participants will follow rules or video conference etiquette. Hosts have the ability to mute or remove participants who are disruptive.

Though Zoom Meetings and Zoom Webinars provide comparable features, there are some differences to be aware of when deciding which tool best suits your need. Below you will find a key feature comparison and a use case comparison chart.

Request a Webinar: If, after reviewing the charts below, you decide a webinar fits your need, you will need to complete the Webinar Request Form below.

Zoom Meetings Zoom Webinars
Participant limit: 300 Participant limit: 500 or 1000
Content Sharing: All Participants Content Sharing: Host, Co-host, and Panelists Only
Audio & Video: All Participants Audio & Video: Host, Co-host, and Panelist Only

Chat: Host to All Participants and Participant to Participant Privately and Publicly. (Hosts have the ability to disable Public and Private Chat.)

Chat: Hosts, Co-hosts, Panelists, and Participants can publicly. (Hosts have the ability to disable chat completely for participants.)
Polling: Available Polling: Available
Breakout Rooms: Available Breakout Rooms: Not available
Q&A: Not available Q&A: Available
Livestream: Not available Livestream: Available with some restrictions.

 

Use of Zoom meetings or webinars should also be considered based on the experience you want to provide for your participants. Meetings are more interactive and provide different ways for participants to engage. Webinars provide the host the opportunity to have full control over presenting to a very large group with full permissions to manage the webinar, panelists, and attendees.

 

Use Case Considerations Solution
Staff meeting Less than 300 participants, video and audio of all participants, and ability to content share. More participant engagement. Meeting
Training session With less than 300 participants, breakout rooms are an option as well as polling. Includes a Raise Hand feature that is ideal for training sessions. The host can mute all participants and toggle on when appropriate to allow for interaction. Meeting
Professional conference

More than 300 participants, more control for the host, co-host, and panelist. Audio, video, and content are shared by the host, co-host, and panelist only. Includes polling feature, which is often utilized for professional conferences.

Webinar
Class under 300 Ideal for interactive sessions where you’ll want to have lots of audience participation or utilize breakout sessions for small group discussions. Meeting
Class over 300 A virtual lecture hall or auditorium with a very large audience. Ability to use Q&A feature for attendees to ask questions during class. Webinar
Patient visit May be used with some types of sensitive data, including Protected Health Information (PHI), and provides end-to-end encryption. Ability to lock meetings. Meeting
Daily stand-up Ability to see all participants. Everyone has audio and video and can chat publicly or privately. Meeting
Town Hall Large audience/event that is open to the public and needs little audience engagement. Webinar

 

Click here for additional information from Zoom on the feature differences between Meetings and Webinars.

Zoom offers the ability to provide live automatic speech recognition (ASR) transcripts in real time for meetings and webinars. The feature provides the ability to show in-session ASR transcriptions of all spoken content, based on the session audio. Transcriptions appear during the meeting or webinar in a side panel visible to all participants. Click here for more info!

Additonal Resources:


Don't Zoom & Drive

Joining a Zoom meeting while operating a motor vehicle is dangerous and illegal. Review New Jersey's distracted driving law (N.J.S.A. 39:4-97.3) and Campus Police resources.