This Employee Guide contains only general guidelines and information. It is an electronic guide replacing the printed version of the employee handbook. It is not intended to be comprehensive or to address all possible applications of, or exceptions to, the general policies and procedures described.  For that reason, if you have any questions concerning eligibility for a particular benefit, or the applicability of a policy or practice to you, you should address your specific questions to the Office of Human Resources.  Neither this guide nor any other University document confers any right, either expressed or implied, to remain in the University's employ.  Nor does it guarantee any fixed terms or conditions of employment.  Your employment may be terminated pursuant to applicable University policies and procedures or Union contract.  If you are an employee on contract, the University may elect not to renew your contract, with or without cause, upon expiration of the contract.  No supervisor or other representative of Stockton University (except the President) has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above.

Some of the subjects described in this guide are covered in detail in official policy and procedure documents.  You should refer to these documents for specific information, since this guide only briefly summarizes those benefits.  Please note that the terms of the State Health Benefits/Retirement Plans and their written insurance policies are controlling.

The procedures, practices, policies, and benefits described here may be modified or discontinued from time to time.  Every attempt will be made to inform you of any changes as they occur.  However, it is your responsibility to keep current of all University policies and procedures.  It is your responsibility to review University policies and procedures in detail and to request any clarification needed from your supervisor or the Office of Human Resources.  Violation of University policies or procedures may result in disciplinary action, including termination of employment.

Founded in 1969 as a public, four-year college within the New Jersey system of higher education, Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education oportunities and a vast array of minors.

Stockton's guiding principle is students first; vision and strategy follow. Please visit the Mission, Vision and Values page to learn more. 

Strategic planning is essential to ensure that we remain faithful to our University's mission, goals, and practices, while meeting the needs of the people and communities we serve.  The Institutional Strategic Plan addresses six key areas of focus:

• Inclusive Student Success
• Diversity and Inclusion
• Teaching and Learning
• Strategic Enrollment Management
• Financial Sustainability
• Campus Community, Communication, and Shared Governance

The Presidential Cabinet page provides the University's governance and leadership. Please click on each of the names to learn more about each member. 

For a break down of each Department, please visit our Organizational Charts page. 

The Additional Locations page provides an overview and link to information on all of Stockton's additional locations across south Jersey.  The Maps and Directions page provides driving directions to all locations, an interactive Campus map, options for public transportation as well as parking and transportation information. 

Stockton is dedicated to the dissemination of knowledge, the pursuit of truth, the development of students, and the general well-being of society. The Campus Conduct Code contains essential principles that promote civil and respectful behavior that are fundamental to a realization of these goals.  These principles are expressed through five values:  integrity, community, social justice, respect, and responsibility. 

The Campus Conduct Code governs the conduct of all administrators, faculty, staff, and other employees, students, and all visitors, guests, and licensess and invitees while such persons are on the University campus or in University-owned or University-controlled facilities.

• Campus Conduct Code Policy
• Campus Conduct Code Page

The Stockton University Policy and Procedures webpage is the official source for policies and procedures, serving as a readily accessible repository for the Stockton community. The site is regularly updated as new policies and procedures are issued or current policies and procedures are revised.

All employees are expected to be familiar with, accountable to, and in compliance with all University policies and procedures. We encourage faculty, staff, students, and all members of the Stockton community to take time to familiarize themselves with the university’s policies and procedures to enrich their understanding of the institution’s expectations and improve overall productivity.

Policy 

• VI-14 - Health Benefit Plans
• VI-12 - Supplemental Compensation Upon Retirement 

Procedure

• 6113- Enrollment in Benefit Plans
• 6155- Retirement (PERS and PFRS)

Policy 

• VI-10 - Applicability of Civil Service Rules and Regulation 
• VI- 22 - Compensation Plan for Managerial Employees

Procedure

• 6105- Uncompensated Employees
• 6205- Compensation Plan for Executive and Managerial Employees

Policy

• VI-26 - Managerial Employee Discipline 
• VI-13.2 - Employee Disciplinary Guidelines

Procedure

• 6140- Disciplinary Guidelines 
• 6220- Disciplinary Matters

Procedure

• 6161- Tuition Assistance and Tuition Waiver for Employees
• 6164- Tuition Waivers for Spouses, Dependents, Couples in a Civil Union and Domestic Partners
• 6165- Tuition Exchange Program

Forms 

• Tuition Waiver and Reimbursement Forms online system

Policy 

• VI-27- *Leaves of Absence
• VI-12 - Supplemental Compensation Upon Retirement

Procedure 

• 6120- Faculty Attendance and Leave – Paid and Unpaid
• 6125- Donated Leave Program
• 6153- Leaves of Absence
• 6913- Worker's Compensation

*Vacation, Sick, and Personal (Civil Service Employees only) leave balances are credited in advance, at the beginning of the calendar year (fiscal year for Managers), in anticipation of continued employment for the full year. Vacation should be taken during the calendar year at such time as permitted or directed by the supervisor, unless the supervisor determines that it cannot be taken due to significant work demands.

Policy

• VI- 11.1 - Office Hours, Work Week, Lunch Period, Breaks and Emergency Closing
• VI-11 - Holidays
• VI-21 - Management Hours of Work

Procedures 

• 6154- Paid Sick Leave for Temporary and Student Workers
• 6210- Hours of Work for Managerial Employees
• 6119- Time and Attendance Reporting
• 6128- Voluntary Furlough Program
• 6116- Overtime
• 6122- Emergency Overtime

The Use of Time and Attendance web page  may be a useful resource to you.

Policy 

• VI-10.3 - Performance Evaluations
• VI-20 - Managerial Employee Appointments
• VI-10.2 - Faculty and Unclassified Staff represented by the Stockton Federation of Teachers 

Procedure 

• 6215- Managerial Performance Evaluation (MER)
• 6305- Performance Evaluation for Classified Employees
• 6310- Promotions (Classified Employees)
• 6340- AFT Professional Staff Evaluation

Procedure

• 6300- Job Posting (Classified Employees)
• 6100- Background Checks
• 6101- Search Process for Unclassified Positions
• 6325- Recruitment and Selection of Classified Employees
• 6104- Part-time employment of Staff Members
• 6330- Working Test Period (Classified Employees)
• 6320- Reclassification of Positions - Classified Employees
• 6315- Transfer and reassignment (Classified Employees) 

Procedure

• 6110- Resignation/Release from Contract for Faculty and AFT Professional Staff
• 6111- Classified Staff – Resignation
• 6146- Exit Interview

Policy 

• I-126 - University Whistleblower Policy
• VI-10.6 - Agreements Resulting from Collective Negotiations
• VI-11.4 - Employees Who Are Candidates For Public Office
• VI-13 - Drug and Alcohol Free Workplace

Procedure

• 6134- Changes in Personal Status
• 6131- Employee Identification Card
• 6395- Personnel Records of Employees
• 6158- Staff Development and Training
• 6167- Grievances
• 6115- Employee Assistance program (EAP)
• 6107- Volunteer Workers 

In compliance with the New Jersey Law against Discrimination N.J.S.A. 10:5-3 et seq. and the Federal Americans with Disabilities Act (ADA) 42 U.S.C.; §1211 (8), it is the policy of Stockton University to ensure equal employment opportunities for qualified applicants and employees with disabilities and to provide reasonable accommodation for qualified individuals with a disability who are employees or applicants for employment. Every reasonable effort will be made to accommodate properly documented special needs.

• Disability, Accessibility, and Reasonable Accommodations Policy
• Accessibility and Reasonable Accommodation Information

Stockton University is committed to providing every University employee and prospective University employee with a work environment free from prohibited discrimination or harassment. The Policy Prohibiting Discrimination in the Workplace lays out exactly what behaviors and actions are prohibited, what the procedures are for filing a complaint, and all details related to the policy.

The Title IX of the Education amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.

The University is committed to providing an environment free from discrimination on the basis of sex. Stockton provides many resources to students, faculty, and staff to address concerns relating to discrimination on the basis of sex, which includes sexual misconduct.

• Stockton Title IX Information
• Employee Responsibility under Title IX

The Clery Act requires institutions to report crimes that happen on, near, and immediately adjacent to campus.  Every year the Stockton Police Department publishes an annual security report that includes three previous years of crime statistics.  Under the Clery Act some employees are designated Campus Security Authorities (CSA) and will receive annual additional training on when and how to report all crimes reported to them.

• Stockton Clery Act Information and Annual Safety & Security Report

Check out the Equal Opportunity & Institutional Compliance website to learn more about the work of the Office of Equal Opportunity & Institutional Compliance.

In accordance with the regulations of the New Jersey State Ethics Commission, it is public policy in New Jersey that the conduct of public officials and employees maintain the respect and confidence of the public. Please review the links below to understand the New Jersey State Ethics Code and state employees' responsibilities under the code. 

• Ethics Obligations for State Employees
• State Ethic's Committee Plain Language Guide (including principles of ethical conduct)
• Outside Activity Questionnaire (for full-time employees) or the Outside Employment Questionnaire form (for adjunct & Part-time employees). These forms can be accessed once you log-inwith your Stockton credentials.
• Supervisory Conflicts of Interest Certification (for full-time employees). This form can be accessed once you log-inwith your Stockton credentials.
• Annual Ethics Training link:  this online training must be completed within 30 days of hire

Make sure you click on the correct ethics training module/s:

State Employee Training Module for Staff/Non-faculty; OR

College and University Faculty Training Module AND Cannabis Briefing Module for Faculty

Special State Officer Training Module AND Cannabis Briefing Module for TES and Adjuncts

Questions about any of the links or requirements above should be directed to the Office of Diversity & Inclusion.

Check out the Diversity & Inclusion  website to learn more about the work of the Office of Diversity & Inclusion.

The Stockton University Policy and Procedures webpage is the official source for policies and procedures, serving as a readily accessible repository for the Stockton community. The site is regularly updated as new policies and procedures are issued or current policies and procedures are revised.

All employees are expected to be familiar with, accountable to, and in compliance with all University policies and procedures. We encourage faculty, staff, students, and all members of the Stockton community to take time to familiarize themselves with the university’s policies and procedures to enrich their understanding of the institution’s expectations and improve overall productivity.

The Office of Environment, Health, & Safety serves Stockton University by eliminating and/or reducing risk to our most valuable resources, our students, visitors, employees, community, and property. 

On this page you will find information on Right to Know  (RTK), the Hazard Communication Standard/Globally Harmonized System (HCS/GHS), Bloodborne Pathogens programs,  the University's  policy and procedure for the protection of minors, as well as additional safety programs and trainings that may be required depending on your job role. 

Stockton uses Vector Solutions, an online training platform, for all employee compliance training. All new employees will be assigned 6-7 courses through Vector Solutions that must be completed within your first six weeks of employment. You will receive an email notification once these courses are assigned and ready for you to take. Details and information on these requirements was reviewed during New Hire Orientation.

• Log into Vector Solutions to complete assigned courses

Authorized use of and access to the University's computing and communication facilities is intended and permitted solely to support the legitimate educational, administrative and mission‐centered programs of the institution. 

We encourage faculty, staff, students, and all members of the Stockton community to become familiar with the University’s Computing and Communication Technology Access and Use Policy and Acceptable Usage Standards of Computing and Communication Technology Procedure to enrich your understanding of the institution’s expectations.

The Family Educational Rights and Privacy Act (FERPA) of 1974 (the Buckley Amendment) insures students of the right to privacy in their educational records and establishes the right of students to inspect and review their records and to initiate grievance proceedings to correct inaccuracies. Students are also assured of the right to file complaints with the FERPA Office of the United States Department of Education concerning alleged failures by Stockton to comply with the Act. As an employee of Stockton, it is your responsibility to protect the confidentiality of our students' educational records and upholding their right to privacy. 

• Employee Identification Card Procedure 
• Keys to University Property Procedure
• Use of University-Owned Vehicles Policy

Website 

• National site
• Stockton Federation of Teachers

*For more information please visit our Labor Relations page 

Website 

• IFPTE International Site
• Local 195, IFPTE AFL-CIO

*For more information please visit our Labor Relations page 

Websites 

• Official CWA 1031 website
• Stockton CWA Communicator

*For more information please visit our Labor Relations page 

• The New Jersey State Policemen's Benevolent Association, Inc. P.B.A.
• The New Jersey Superior Officers Association NJSOA
• The New Jersey Law Enforcement Supervisors Association NJLESA

*For more information please visit our Labor Relations page 

Upon Hire, employees whose positions are represented by unions will be offered the opportunity to opt into affiliated unions and asked to sign an authorization for union deductions form.  This allows the Payroll Office to deduct union dues from your biweekly paycheck. For more information please visit our Labor Relations page.