New Employee Guide

Welcome to the Stockton University family!  

We are excited to have you joining our community.  Please use the resources in this Employee Guide to help you navigate through the transition of becoming a full-fledged employee.

 

New Hires 2016

New Hire To-Do List

Since it is summer, you do not need to register your vehicle at this time. An email will go out to all faculty and staff in mid-August asking them to register their vehicle/s by going toVirtual parking permit registration. You can skip this item on the to-do list until the email goes out in August.

The New Jersey State Code of Ethics requires all new employees to complete the Ethics Training within 30 days of employment. Once completed, forward ethics training completion certificate to valerie.hayes@stockton.edu.

Questions about any of the links below should be directed to the Office of Diversity & Inclusion.

Make sure you click on the correct ethics training module/s:

State Employee Training Module for Staff/Non-faculty; OR

College and University Faculty Training Module AND Cannabis Briefing Module for Faculty

Special State Officer Training Module AND Cannabis Briefing Module for TES and Adjuncts

Please note the Annual Ethics Training must be completed within 30 days of hire.

The New Jersey State Code of Ethics requires all employees to complete the following:

  • Outside Activity Questionnaire (for full-time employees) or
  • Outside Employment Questionnaire (for adjunct & Part-time employees) 
  • Supervisory Conflicts of Interest Certification (for full-time employees)

All ethics forms can be found on Stockton's ethics web page at https://stockton.edu/diversity-inclusion/ethics.html  

Please note these forms must be completed within seven days of hire.

Faculty and Staff are urged to "Opt in" to the Emergency Text-Messaging system. Log into the goStockton Portal, click the Employee tab and click on Update Emergency Text Message Contacts to add your cell number.

Complete DUO enrollment as soon as possible. Your account has been created by our information security team and is ready for your set-up.  

For additional help with DUO enrollment please contact information.security@stockton.edu.  

Submit all benefits paperwork to HR (J115) by the date discussed during orientation. 

 

New Hire Orientation 

Within days of joining the Stockton University new employees will be contacted by the Office of Human Resources to schedule a New Hire Orientation session.  At this meeting the employee is introduced to the mission of the University, how the University is organized, basic expectations for all University employees and is given a tour of the University campus.  Another important component of the orientation is an overview of our medical, dental, life, pension and disability insurance packages.  Additional benefits such as tuition waiver, tuition reimbursement, credit union, etc. are also discussed.

New Faculty Orientation

New Faculty Orientation is a one-day program scheduled in late August which combines new hire orientation with additional programs and resources aimed at welcoming and preparing new faculty for teaching at Stockton.

New faculty will be sent invites to this summer program.

 

This Employee Guide contains only general guidelines and information. It is an electronic guide replacing the printed version of the employee handbook. It is not intended to be comprehensive or to address all possible applications of, or exceptions to, the general policies and procedures described.  For that reason, if you have any questions concerning eligibility for a particular benefit, or the applicability of a policy or practice to you, you should address your specific questions to the Office of Human Resources.  Neither this guide nor any other University document confers any right, either expressed or implied, to remain in the University's employ.  Nor does it guarantee any fixed terms or conditions of employment.  Your employment may be terminated pursuant to applicable University policies and procedures or Union contract.  If you are an employee on contract, the University may elect not to renew your contract, with or without cause, upon expiration of the contract.  No supervisor or other representative of Stockton University (except the President) has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above.

Some of the subjects described in this guide are covered in detail in official policy and procedure documents.  You should refer to these documents for specific information, since this guide only briefly summarizes those benefits.  Please note that the terms of the State Health Benefits/Retirement Plans and their written insurance policies are controlling.

The procedures, practices, policies, and benefits described here may be modified or discontinued from time to time.  Every attempt will be made to inform you of any changes as they occur.  However, it is your responsibility to keep current of all University policies and procedures.  It is your responsibility to review University policies and procedures in detail and to request any clarification needed from your supervisor or the Office of Human Resources.  Violation of University policies or procedures may result in disciplinary action, including termination of employment.

Institutional Information 

Founded in 1969 as a public, four-year college within the New Jersey system of higher education, Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education oportunities and a vast array of minors.

Stockton's guiding principle is students first; vision and strategy follow. Please visit the Mission, Vision and Values page to learn more. 

Strategic planning is essential to ensure that we remain faithful to our University's mission, goals, and practices, while meeting the needs of the people and communities we serve.  The Institutional Strategic Plan addresses six key areas of focus:

  • Inclusive Student Success
  • Diversity and Inclusion
  • Teaching and Learning
  • Strategic Enrollment Management
  • Financial Sustainability
  • Campus Community, Communication, and Shared Governance

The Presidential Senior Leadership Team page provides the University's governance and leadership. Please click on each of the names to learn more about each member. 

For a break down of each Department, please visit our Organizational Charts page. 

The Additional Locations page provides an overview and link to information on all of Stockton's additional locations across south Jersey.  The Maps and Directions page provides driving directions to all locations, an interactive Campus map, options for public transportation as well as parking and transportation information. 

Stockton is dedicated to the dissemination of knowledge, the pursuit of truth, the development of students, and the general well-being of society. The Campus Conduct Code contains essential principles that promote civil and respectful behavior that are fundamental to a realization of these goals.  These principles are expressed through five values:  integrity, community, social justice, respect, and responsibility. 

The Campus Conduct Code governs the conduct of all administrators, faculty, staff, and other employees, students, and all visitors, guests, and licensess and invitees while such persons are on the University campus or in University-owned or University-controlled facilities.

The Stockton University Policy and Procedures webpage is the official source for policies and procedures, serving as a readily accessible repository for the Stockton community. The site is regularly updated as new policies and procedures are issued or current policies and procedures are revised.

All employees are expected to be familiar with, accountable to, and in compliance with all University policies and procedures. We encourage faculty, staff, students, and all members of the Stockton community to take time to familiarize themselves with the university’s policies and procedures to enrich their understanding of the institution’s expectations and improve overall productivity.

Human Resources Policies, Procedures, & Information

Policy 

Procedure 

*Vacation, Sick, and Personal (Civil Service Employees only) leave balances are credited in advance, at the beginning of the calendar year (fiscal year for Managers), in anticipation of continued employment for the full year. Vacation should be taken during the calendar year at such time as permitted or directed by the supervisor, unless the supervisor determines that it cannot be taken due to significant work demands.

In compliance with the New Jersey Law against Discrimination N.J.S.A. 10:5-3 et seq. and the Federal Americans with Disabilities Act (ADA) 42 U.S.C.; §1211 (8), it is the policy of Stockton University to ensure equal employment opportunities for qualified applicants and employees with disabilities and to provide reasonable accommodation for qualified individuals with a disability who are employees or applicants for employment. Every reasonable effort will be made to accommodate properly documented special needs.

Equal Opportunity & Institutional Compliance Policies & Information

Stockton University Policy on Non-Discrimination

Stockton University does not discriminate in its application process, employment, educational programs and activities on the basis of race, creed, color, national origin, nationality, ancestry, age, sex/gender (including pregnancy), marital status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, or disability.

All inquiries regarding Stockton University’s non-discrimination policies should be made to:

Tammy Saunders, Stockton’s Title IX Director 
Stockton University
101 Vera King Farris Drive
Galloway, NJ 08205
Office: L-214
Phone: 609-652-4693 | Fax: 609-626-3535

Information on how to report or file a complaint of sex discrimination or sexual harassment and all grievance procedures is available on the Title IX website.

Stockton University is committed to providing every University employee and prospective University employee with a work environment free from prohibited discrimination or harassment. The Policy Prohibiting Discrimination in the Workplace lays out exactly what behaviors and actions are prohibited, what the procedures are for filing a complaint, and all details related to the policy.

The Title IX of the Education amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.

The University is committed to providing an environment free from discrimination on the basis of sex. Stockton provides many resources to students, faculty, and staff to address concerns relating to discrimination on the basis of sex, which includes sexual misconduct.

The Clery Act requires institutions to report crimes that happen on, near, and immediately adjacent to campus.  Every year the Stockton Police Department publishes an annual security report that includes three previous years of crime statistics.  Under the Clery Act some employees are designated Campus Security Authorities (CSA) and will receive annual additional training on when and how to report all crimes reported to them.

Check out the Equal Opportunity & Institutional Compliance website to learn more about the work of the Office of Equal Opportunity & Institutional Compliance.

Diversity & Inclusion Policies & Information

In accordance with the regulations of the New Jersey State Ethics Commission, it is public policy in New Jersey that the conduct of public officials and employees maintain the respect and confidence of the public. Please review the links below to understand the New Jersey State Ethics Code and state employees' responsibilities under the code. 

Make sure you click on the correct ethics training module/s:

State Employee Training Module for Staff/Non-faculty; OR

College and University Faculty Training Module AND Cannabis Briefing Module for Faculty

Special State Officer Training Module AND Cannabis Briefing Module for TES and Adjuncts

Questions about any of the links or requirements above should be directed to the Office of Diversity & Inclusion.

Check out the Diversity & Inclusion  website to learn more about the work of the Office of Diversity & Inclusion.

Additional Employee-Related Policies & Procedures

The Stockton University Policy and Procedures webpage is the official source for policies and procedures, serving as a readily accessible repository for the Stockton community. The site is regularly updated as new policies and procedures are issued or current policies and procedures are revised.

All employees are expected to be familiar with, accountable to, and in compliance with all University policies and procedures. We encourage faculty, staff, students, and all members of the Stockton community to take time to familiarize themselves with the university’s policies and procedures to enrich their understanding of the institution’s expectations and improve overall productivity.

The Office of Environment, Health, & Safety serves Stockton University by eliminating and/or reducing risk to our most valuable resources, our students, visitors, employees, community, and property. 

On this page you will find information on Right to Know  (RTK), the Hazard Communication Standard/Globally Harmonized System (HCS/GHS), Bloodborne Pathogens programs,  the University's  policy and procedure for the protection of minors, as well as additional safety programs and trainings that may be required depending on your job role. 

Stockton uses Vector Solutions, an online training platform, for all employee compliance training. All new employees will be assigned 6-7 courses through Vector Solutions that must be completed within your first six weeks of employment. You will receive an email notification once these courses are assigned and ready for you to take. Details and information on these requirements was reviewed during New Hire Orientation.

Authorized use of and access to the University's computing and communication facilities is intended and permitted solely to support the legitimate educational, administrative and mission‐centered programs of the institution. 

We encourage faculty, staff, students, and all members of the Stockton community to become familiar with the University’s Computing and Communication Technology Access and Use Policy and Acceptable Usage Standards of Computing and Communication Technology Procedure to enrich your understanding of the institution’s expectations.

The Family Educational Rights and Privacy Act (FERPA) of 1974 (the Buckley Amendment) insures students of the right to privacy in their educational records and establishes the right of students to inspect and review their records and to initiate grievance proceedings to correct inaccuracies. Students are also assured of the right to file complaints with the FERPA Office of the United States Department of Education concerning alleged failures by Stockton to comply with the Act. As an employee of Stockton, it is your responsibility to protect the confidentiality of our students' educational records and upholding their right to privacy. 

The Federal and State Compliance Poster page shares a master list of federal and state compliance information and posters related to employment and safety.

Union Affiliations

Website 

*For more information please visit our Labor Relations page 

Website 

*For more information please visit our Labor Relations page 

Websites 

*For more information please visit our Labor Relations page 

  • The New Jersey State Policemen's Benevolent Association, Inc. P.B.A.
  • The New Jersey Superior Officers Association NJSOA
  • The New Jersey Law Enforcement Supervisors Association NJLESA

*For more information please visit our Labor Relations page 

Upon Hire, employees whose positions are represented by unions will be offered the opportunity to opt into affiliated unions and asked to sign an authorization for union deductions form.  This allows the Payroll Office to deduct union dues from your biweekly paycheck. For more information please visit our Labor Relations page. 

Pensions & Benefits

The University Pensions & Benefits  page covers all your benefits as a Stockton employee - health insurance, dental insurance, prescription and vision coverage, pensions and retirement benefits, tuition assistance, tuition exchange, and much, much more! 

Payroll

The Payroll page provides employees with information regarding withholding of taxes and other deductions, reimbursement forms, deferred salary options for faculty, important information regarding time & attendance, as well as instructions on how to access employee only forms. 

Helpful Campus Resources and Services                                           

All-Gender Restrooms 

Lactation Rooms 

  • The Lactation Information page includes information on locations of on-campus lactation rooms, how to access to the secured lactation rooms, and on-campus and online lactation resources.

Pet Sanitation for Service Animals 

Pet Sanitation station locations on the Galloway Campus:

  • Between D & E wings
  • Between housing 2 & 3 by the farthest gazebo from the TRLC
  • Between G & I wings
  • Next to N wing by Lakeside Lane

Pet Sanitation station location on the Atlantic City Campus:

  • On Ventnor Ave alongside the parking lot by the charging stations

Smoking Areas

  • Please review the Campus Map to find designated Smoking Areas on the Galloway campus and review the Smoking Policy to familiarize yourself with it

All vehicles parked in Stockton parking lots must have a virtual parking permit. Permits are free of charge.  Once you have a Z number (employee ID#) go to the Parking & Transportation home page for full details on parking regulations and to register your vehicle/s.

In the event of a reported emergency closing  of the University, all essential employees are to report to work as scheduled. Employees have been notified of their status in accordance with union contracts or by their supervisor based on institutional priority. 

The fastest and easiest way to receive notification of any closings or delays is to opt-in to the Stockton University Emergency Text Messaging system which select campus administrators use to send urgent text messages to subscribers' cell phones in the event of an emergency.  To subscribe to this service login to goStockton portal, click on the Employee tab and under the Personal Information box you will see a link that says Update Emergency Text Message Contacts.  Click on that link to subscribe up to three cell phone numbers to the system.

The Office of Information Technology Services(ITS) provides services in the following major functional areas: Academic Computing, Administrative Computing, End-User Training and Support, Communications and Networking, and Systems Administration and Operation. On their page you can find information on the Acceptable Use Standards, Banner 9 support, training tips and more. 

StockTalk is an e-mail discussion forum for Stockton employees. Employees may leave or rejoin the list at any time. Visit the Mass Email Guidelines website to view all University email listservs, including how to opt-in or out. 

University Relations & Marketing (URM) is committed to supporting University staff and faculty in producing high quality, thorough content in support of Stockton's mission. URM offers a variety of services, including: Graphic Production, Marketing Content Consultation, Marketing and Advertising, News and Media Relations, and much more. Visit their page to learn more about URM and its services. 

The ombuds officer role is a safe, neutral, confidential, and informal resource available to all members of the Stockton community.  An ombuds officer is a highly trained, third party selected by an institution, such as a university, to resolve employee complaints/disputes within the institution’s community in an informal manner that is consistent with alternative dispute resolution best practices.  The ombuds officer listens to your concerns, clarifies procedures, discusses options, and, when requested, may act as an intermediary.

Stockton University Police Department is dedicated to developing partnerships with the community they serve, including students, staff, and faculty in order to enhance the goal of providing quality higher education in a safe and secure atmosphere. Visit their page to learn more about the Stockton University Police Department.

It is the commitment of the University to train and develop our employees to improve their skill and ability in both their current position and for future promotion.  The Training and Development page includes information and resources on online and in-person training opportunities for employees related to diversity, leadership development, professional development, operational efficiency, and compliance. There is also information on coaching and consulting opportunities to improve and enhance performance of individuals, teams, and divisions.

The Deer Oaks Employee Assistance Program (EAP) is a free service provided for full-time employees and all members of their household by Stockton University.  This program offers a wide variety of counseling, referral, and consultation services, which are all designed to assist employees and their family in resolving work/life issues in order to live happier, healthier, more balanced lives.  These services are completely confidential and can be easily accessed by calling the toll-free Helpline listed below.

Visit the Workplace Injury page to learn more about what to do if you are injured on the job. 

The State Employee Discount page offers information on how to obtain discounts to different vendors who offer lower rates to New Jersey State employees. Please note these discounts are only for state classified and civil service employees. 

  • Every employee will receive a 10% discount at the Stockton Bookstore when the employee ID is presented prior to the transaction. 

  • As an employee of Stockton University, you are eligible to apply for NJM Personal Lines Insurance. This is an exclusive benefit offered by Stockton University because of its membership with the New Jersey Business and Industry Association. 

  • Every employee will receive a discounted rate to any of the programs offered at the Stockton Performing Arts Center PAC. When purchasing a ticket, present your ID for the discounted rate. 

The Athletics and Recreation page is the best resource to find up-to-date information on sporting events, facility hours and fitness class schedules. 

Chartwells is the contracted food service provider for Stockton University on both the Galloway and Atlantic City Campuses. the available dining options and meal plans can be viewed on the Stockton Dining page. 
The Quick Links page is your go-to for important employee information including organizational charts, holiday calendar, emergency closing information, personnel action calendars, reasonable accommodations information, lactation room information, and other campus offices that could be a resource to employees.   

Need Assistance?

  • View the full list of HR staff including notes on who can help you with what  
  • Or, call us at 609-652-4384
  • Or stop by our suite in J-115

We look forward to getting you what you need, answering your questions, and/or connecting you with the HR team member that can best help you.