Email and Collaboration
E-mail is still the prefer method for communication among faculty, staff and students. Below, you'll find information about your e-mail account, including some guidelines to help you manage your mailbox.
Students at Stockton are automatically assigned an e-mail account shortly after acceptance. Student usernames are created using a combination of last name, first initial, and occasionally numeric digits as needed to make the username unique. The format for e-mail addresses is email@example.com. Student e-mails are powered by Gmail, which is a web-based e-mail that merges the benefits of a Web browser with the global reach provided by the Internet’s standards-based e-mail. What this means to you is easier access to your e-mail from any computer with access to the Internet. It is found in the goStockton Portal. You also have access to Google Apps through your Gmail account. Click here to learn more about it.
Configure your GMail account on your iOS (iPhone, iPad) or Android devices.
On Apple iOS devices (i.e. iPhone, iPad, iPod, etc.), Google recommends that you use their Gmail App (available through the App Store) as it most closely mirrors the Gmail webmail experience. To login to your account please follow these instructions:
- Launch the iOS Gmail App
- When prompted, please enter your Go portal username in the following format: firstname.lastname@example.org for your username. Do not enter a password.
- Tap the Sign in button. You should be redirected to Stockton’s student email single sign-on authentication page.
- Login using your Go portal username and password in the following format: email@example.com.
- If you need specific instructions on how to use the Gmail iOS App, please see Google's iOS App support page at
- Add your account by going to Settings > Add account > Google. Older devices may need to go to: Settings > Accounts and sync > Add account > Google.
- Touch Next and sign in with your mobile browser.
- Touch Existing account > Press the Menu button on your phone > select browser Browser sign-in. Older devices may need to go to: Menu > Browser sign-in in the bottom right corner or tap on the 3 dot menu on the top right.
- Sign in entering your goStockton email address (firstname.lastname@example.org) and leave the password field blank.
- You'll be redirected to Stockton’s login page. Enter your go portal email address (email@example.com) and password here.
- Touch Grant Access if you're asked to grant access for the device (so it can stay signed in to your account).
- Your student email account will be added to the Android device. The next screen displays Gmail, Calendar, Contacts, and other Google services syncing with your device. You can choose which services to sync.
While email is an easy to use option for sharing files with other individuals, file sharing is not its primary function. Email systems are designed to transmit relatively small blocks of text to individual recipients. A separate message is generated for every recipient in the "To:", "CC:" and "BCC:" fields. This means, for example, that a single message with a 1MB attachment sent to 53 individuals uses 53MB of system disk space while the message is processed for transmission.
Some general recommendations for attachments:
Check the attachment size before you send. If it is larger than 25MB, consider an alternate method of file sharing, such as Google Drive.
- Just upload your file to Google Drive (click here for instructions) then attach the file to your e-mail. Gmail automatically adds a Google Drive link in the email for files over 25MB instead of including it as an attachment (click here for instructions).
- If the recipients don't have access to the file, Gmail will prompt you to change the sharing settings (click here for instructions) before sending the message. The person you send the file to can download it so they'll have access to the file even if you remove it from Google Drive.
Although Stockton has many measures in place to protect against harmful mail messages, some of these may still get through. One type of message that is particularly problematic is the “phishing” message. Phishing is a variation of unsolicited e-mail that involves tricking the recipient into believing that the message originated from a trusted source such as a bank, credit card company, insurance company, or retail store.
"Phishing" messages have the appearance of legitimacy, but ask the recipient to provide private information such as account numbers, usernames, and passwords. If you receive a message requesting personal authentication data, do not respond. Legitimate companies will not request this information via e-mail. If you have any doubts, contact the company through other means (telephone, fax, U.S. Mail).
Other methods of protecting yourself from phishing scams include:
- Never click on links in e-mail messages. Their true destination is often disguised. If you feel you must visit the link, type it in manually, DON'T click on the link in the mail message.
- Do not call telephone numbers included in suspicious messages. Look them up via an alternative source such as the phone book, 411 operator, or AnyWho http://www.anywho.com
- Check an online phishing archive to see if the message that you have received is a known phishing scam http://www.millersmiles.co.uk/archives.php
- Review all financial statements (e.g., checking account, credit card) carefully as soon as you receive them and report any unusual activity immediately.
Check your credit report periodically for any unusual activity. You can request a credit report through:
- Experian http://www.experian.com
PO Box 9554, Allen, TX 75013
- Equifax http://www.equifax.com
PO Box 740256, Atlanta, GA 303740
- TransUnion http://www.transunion.com
PO Box 6790, Fullerton, CA 92834
If you fall victim to a phishing scam, file a complaint with the Federal Trade Commission at http://www.consumer.gov/idtheft/
You can report phishing scams online at The Antiphishing Working Group or MillerSmiles.
Faculty & Staff
Computer accounts for faculty and staff are generated at their office’s request. Account request forms are available online. The usernames are created using a combination of last name, first initial, and occasionally numeric digits as needed to make the username unique. For example, Susan L. Robertson could be assigned the username “robertss1”. Accounts also have a more descriptive alias to be used as their e-mail address. Continuing with the example, Susan Robertson e-mail address will also be designated as firstname.lastname@example.org.
Microsoft Outlook is the standard e-mail system for faculty and staff. It is a personal information management and communication solution that provides users with tools for e-mail communication, group planning, and scheduling, and accessing the information you need -- all in one place. Even though, you can access your e-mail from home with Outlook on the Web, you also have the option of setting up your Outlook 2016 client to manage your Stockton e-mail (instructions below)
While email is an easy to use option for sharing files with other individuals, file sharing is not its primary function. Email systems are designed to transmit relatively small blocks of text to individual recipients. A separate message is generated for every recipient in the "To:", "CC:" and "BCC:" fields. This means, for example, that a single message with a 10MB attachment sent to 53 individuals uses 530MB of system disk space while the message is processed for transmission.
Some general recommendations for attachments:
- Check the attachment size before you send. If it is larger than 112MB, consider uploading and sharing your file in OneDrive or Google drive.
- Keep attachments as small as possible.
- If your attachment has a lot of graphics, creating a .PDF file with Adobe Acrobat can be very helpful in reducing the attachment size while maintaining the look of the original document.
- If you receive a large attachment, save it to your local hard drive before opening it.
The class distribution lists allows Outlook users to easily e-mail to students enrolled in a particular class. Distribution lists are updated the week before each semester and every other day during the drop/add period.
To use this feature, create a message and enter into the TO field the semester term (followed by a dash), class acronym, number and section followed by @stockton.edu. For example:
A personal e-mail account is created for each student when they enroll in the university for the first time. The class distribution lists e-mail to these addresses.
This distribution list allows preceptors to send e-mail to all their students. Just type your username (first seven letters of your lastname plus first initial) at the to: prompt, followed by -email@example.com. For example, professor John Doe would enter the following:
Each Outlook folder, such as Inbox and Calendar, displays its items in a layout called a View. Each folder has several predefined Views that you can choose from, or you can create custom Views.
A View is composed of a View type, fields, colors, fonts, and many other settings (including Conditional Formatting), and gives you different ways to look at items in a folder. You can build a new View based on an existing one, or you can create a new, custom View.
The instructions below will show you how to define a new View in Outlook 2016 client with Conditional Formatting to automatically color code student e-mails and quickly identify them in your Mailbox
- In Outlook 2016, be in your Inbox and click on the View tab
- Click on Change View. Notice the name of your current View (it’ll be highlighted in gray) in case you need to go back to your previous View.
- Click on Save Current View as a New View…
- Under Name of new view, type a name. In the example below, I’m changing the default name from Copy of Compact
to Compact ID Student
- Click on OK. That View is now selected
- Next, click on View Settings and Conditional Formatting
- In Conditional Formatting, click on Add to create a rule
- In the example below, I’m naming the rule ID Student
- Click on Condition... This is where you define the criteria.. How Outlook will know which e-mails are from students
- Click next to From and enter go.stockton.edu.. Please note that this only works with Stockton student e-mails
- Click on OK
- Click on Font
- Select a style to code student e-mails. I’m choosing Bold and the color red in the
- When done, click on OK and Ok again to save the new View. You should now see student e-mails color coded in your Inbox.
Please note that the instructions below will only work if your Outlook account has been migrated to Office365. Contact the Help Desk (at firstname.lastname@example.org or at (609) 652-4309) for further assistance..
Create an Inbox rule in OWA (Outlook Web App) to automatically move, copy or mark Stockton student messages as they arrive.
- Click on Settings (Top right)
- Click on Mail under Your app settings (bottom right)
- Under Options > Mail > Automatic Processing, click on Inbox and Sweep rules
- Click on the plus sign (+) to add a new Rule
- Enter a Name for your new Rule
- Under When the message arrives, and it matches all of these conditions, point at It includes these words and select in the sender’s address…
- Enter go.stockton.edu and click on the plus sign (+)
- Click on OK
- Under Do all of the following, select one of the actions below
- Move, copy, or delete. Select Move the message to folder… or Copy the message to folder… to move or copy your Stockton student e-mails to another folder (Make sure this folder
is already created before proceeding with this step.) Select an existing folder from
the list and click on OK. New Stockton student e-mail messages will automatically move or copy to the new
folder as they arrive to your Inbox (doesn’t apply to existing e-mails)
- Mark the message. Select with a category and pick a Category from the list. Click on OK. New Stockton student e-mail messages will show that color Category next to the Subject
as they arrive to your Inbox (doesn’t apply to existing e-mails)
- Click on OK to apply the changes. Click on the left arrow (←) next to Options (top left) to return to your Inbox
Configure your Stockton E-mail on your Home Laptop/Desktop with your Outlook 2016 client
- Open Outlook 2016.
- Select File > Add Account.
- Enter your Stockton email address (email@example.com), then select Connect or, if your screen looks different, enter your name, Stockton email address, and password,
and then select Next.
- If prompted, enter your Stockton password and select OK.
- That's it. Select Finish to start using Outlook 2016.
- Click on Add Account
- Click on Exchange or Office 365
- Enter your Stockton email (firstname.lastname@example.org) under E-mail Address and Username.Then put in your Password.
- Check the Always use my response for this server and then click Allow.
Configure your Outlook e-mail on your Mobile Devices (iOS or Android)
The Outlook App is recommended to configure your Stockton e‐mail on mobile devices. It makes it easier and convenient to manage all your Stockton correspondence when you are on the go from your mobile devices. Plus, you have access to your calendar, contacts, and OneDrive files from within the app rather than having to check separate apps.
New: We are now including instructions for configuring your Stockton e-mail account with the iOS Mail app
- Download Outlook from the App Store and open the app
- Tap on Get Started
- Select Notify Me and tap on Allow
- Tap on Skip
- Enter your full Stockton email address (email@example.com), then tap Add Account
- Enter your Stockton email password and tap on Sign In
- Tap on Maybe Later to finish. “Let’s Do It!” will add another account
- Swipe through the intro and you're now ready to use Outlook for iOS!
For more information on configuring the Outlook mobile app, check out this quick tech tip!
- Download Outlook from the Play Store and open the app
- Tap Get Started if it's your first time. If not, go to the next step
- If prompted, tap to deselect current e-mail accounts and tap on Skip
- Enter your Stockton email address (firstname.lastname@example.org), then tap on Continue
- Enter your email account password and tap Sign In
- Tap on Skip to finish. Continue will add another account
- Swipe through the intro and you're now ready to use Outlook for Android!
For more information on configuring the Outlook mobile app, check out this quick tech tip!
If you prefer the Mail app, follow the instructions below to help you configure it.
- Go to your device's Settings, scroll down and tap Accounts & Passwords >Add Account (If you're on iOS 10, go to Mail > Accounts >Add Account.)
- Select Exchange.
- Enter your Stockton email address (email@example.com) and a description of your
account. Tap Next.
- Tap Sign In.
- Enter the password associated with your Stockton email account. Tap Sign in.
- The Mail app may request certain permissions. Tap Accept.
- Choose the services you want to sync with your iOS device and tap Save. You're done!