Use your Stockton account to sign in to the Microsoft 365 portal.

1. Open the portal

   Open a web browser and go to the Microsoft 365 portal.

   

2. Enter your email address

   Enter your Stockton email address and select Next.

   • Students: username@go.stockton.edu
   • Faculty, staff, and student workers: first.last@stockton.edu

3. Authenticate

   Enter your GoPortal password and complete Duo authentication if prompted. You will then be taken to the Microsoft 365 portal.

After signing in, use the Apps menu to open available Microsoft 365 applications in your browser.

1. Select Apps

   Select Apps from the Microsoft 365 portal to view popular applications.

   

2. Open an app

   Select an application icon, such as Word, Excel, PowerPoint, OneNote, or Teams, to open it in your web browser.

3. View all apps

   Select All apps to view the full catalog of Microsoft 365 applications available to your account.

   

OneDrive supports Microsoft Office files, file version history, file sharing, and access from web browsers, desktop applications, and mobile devices.

1. Open OneDrive

   Go to onedrive.microsoft.com.

2. Sign in

   Sign in with your Stockton account if prompted.

3. Manage files

   Select files and folders to open, upload, organize, share, or download them.

   

4. Install the OneDrive app

   Desktop and mobile versions of OneDrive are available from the OneDrive download page.

Share files and folders with people at Stockton or external recipients when permitted.

1. Select the item

   In OneDrive or File Explorer, right-click the file or folder you want to share.

2. Choose Share

   Select Share from the menu.

   

3. Add recipients

   Enter the email addresses of the people who need access. Review the sharing permissions before continuing.

4. Send the invitation

   Add an optional message, then select Send. Recipients receive an email with access to the shared item.

   

Use the OneDrive Recycle Bin to recover files or folders that were deleted accidentally.

1. Open OneDrive

   Go to OneDrive and sign in with your Stockton account.

2. Open Recycle Bin

   Select Recycle bin from the left navigation menu.

   

3. Restore the item

   Select the files or folders you want to recover, then select Restore.

SharePoint access and site membership are managed based on the needs of the site and the permissions assigned to you.

1. Open SharePoint

   Go to Stockton SharePoint.

2. Sign in

   Sign in with your Stockton account if prompted.

3. Open a site

   Select a site from your frequent sites, followed sites, or search results.

   

SharePoint site owners can add members, remove members, and change member permissions.

1. Open the site

   Open the SharePoint site where you are an owner.

2. Open the Members menu

   Select the Members button near the upper-right corner of the page.

   

3. Update access

   Select Add members to add a person. Use the menu next to an existing member to change their role or remove their access.

   

Syncing a SharePoint document library lets you access its files in File Explorer while OneDrive keeps them synchronized.

1. Open the document library

   Open the SharePoint site that contains the files you need, then select Documents or the document library you want to sync.

2. Select Sync

   Select Sync from the document library toolbar.

   

3. Approve OneDrive prompts

   Approve any browser or OneDrive prompts to start the sync process.

4. Find the synced files

   Open File Explorer. The synced library appears under the Stockton University organization name in the left navigation pane.

   

Use the training resources below to learn more about Microsoft collaboration tools.

1. Teams training

   Watch the Teams Work Better training video.

2. SharePoint training

   Watch the Collaborate Smarter with SharePoint training video.

3. OneDrive training

   Watch the OneDrive Essentials training video.

Microsoft 365 Groups provide shared conversations, files, calendars, and membership management for teams.

1. Open Outlook

   Go to Outlook on the web or open Outlook for Windows.

2. Find Groups

   In the left navigation pane, expand Groups.

3. Open a group

   Select a group to view its conversations, files, calendar, and members.

Group subscription settings determine whether group conversations are delivered to your personal inbox.

1. Open the group

   Open the Microsoft 365 Group in Outlook on the web.

2. Open group settings

   Select the group settings or membership options available for the group.

3. Update your subscription

   Choose whether you want group conversations delivered to your inbox, then save your changes.

Only Microsoft 365 Group owners can add members, remove members, or update member roles.

1. Open the group

   Open the Microsoft 365 Group in Outlook on the web.

2. Open membership settings

   Select the member list or group settings.

3. Update membership

   Select Add members to add a person. Select an existing member to remove them or update their role, then save your changes.

Shared mailboxes are not used for direct sign-in. You must be granted permission before you can open or add a shared mailbox.

1. Open Outlook on the web

   Go to Outlook on the web and sign in with your Stockton account.

2. Open your profile menu

   Select your profile icon in the upper-right corner.

3. Open another mailbox

   Select Open another mailbox.

4. Select the mailbox

   Enter the name or email address of the shared mailbox, select it from the search results, and select Open.

Add a shared mailbox to your Outlook folder pane for easier access.

1. Open the folder pane menu

   In Outlook on the web, right-click Folders or Shared with me, depending on your Outlook view.

2. Add a mailbox

   Select Add shared folder or mailbox.

3. Search for the mailbox

   Enter the shared mailbox name or email address.

4. Confirm access

   Select Add. The mailbox will appear in your folder pane if you have permission to access it.

You need Send As or Send on Behalf permissions before sending messages using a shared mailbox address.

1. Create a new message

   Open Outlook for Windows and select New Email.

2. Show the From field

   Select Options, then select From if the From field is not visible.

3. Choose the shared address

   Select From and choose the shared mailbox address.

4. Send the message

   Compose your message and select Send.

You must have permission to the shared mailbox before adding it to the Outlook mobile app.

1. Open Outlook settings

   Open the Outlook mobile app, select your profile icon, then select the gear icon.

2. Add an account

   Select Add Mail Account.

3. Choose Shared Mailbox

   Select Add Shared Mailbox.

4. Enter the mailbox address

   Enter the shared mailbox email address and follow the prompts to complete setup.

Some distribution groups allow self-service membership. If a group is not available, contact the group owner or the ITS Help Desk.

1. Open Outlook settings

   Go to Outlook on the web, sign in, and select the gear icon in the upper-right corner.

   

2. Open Distribution groups

   Select General, then select Distribution groups.

   

3. Open the group portal

   Select the Visit this portal link.

   

4. Join the group

   Under Distribution groups I belong to, select Join. Search for the group, select it, and choose Join again.

   

   

   

Use the distribution group portal to remove yourself from a group that allows self-service membership changes.

1. Open the group portal

   In Outlook on the web, go to Settings, select General, select Distribution groups, and then select Visit this portal.

2. Select the group

   Under Distribution groups I belong to, select the group you want to leave.

3. Leave the group

   Select Leave, then confirm the removal.

   

   

4. Verify removal

   Confirm that the group no longer appears in your distribution group list. Contact the group owner or ITS if you cannot remove yourself.