What is Roster Verification?
Before financial aid is disbursed, the University must be able to document that a student has begun attendance in the courses for which they will receive funds. We receive this information from faculty members after the add/drop period each semester.
Each of your instructors will verify your attendance or participation in an academic activity. It is imperative that you respond if the instructor calls your name during rollcall to confirm your attendance. If you are absent or register for a course late, be sure to check in with the instructor, so that your attendance can be verified.
For Online Courses: To complete roster verification for online courses, faculty will assign and collect an academic activity at the beginning of the semester to verify your attendance. This task must be completed in order for a faculty member to verify your attendance.
Frequently Asked Questions for Students
Your professors are required to actively confirm that you have begun attending the courses for which you will receive financial aid. If you received an email like this, you should review the course(s) listed and the status that was reported. Speak with or email the faculty member listed in the email to ensure they know that you are in fact attending classes.
We monitor the roster verification process and will adjust or reinstate any aid that can now be disbursed to you. For instance, if you are borrowing student loans, you must be confirmed in at least 6 credit hours. State Grant programs (TAG, EOF, GUS, NJSTARS II) and most scholarships require you to be confirmed in at least 12 credit hours (full-time). Federal Pell Grants allow for part-time study at reduced award amounts.
The most common reason for this is that you are not enrolled full-time. The next most common reason will be that your attendance in one or more of your classes has not been confirmed. If this is the case, you’ve received an email notifying you of the affected courses.
Frequently Asked Questions for Faculty
Each semester, faculty receive an email with the subject, "Roster Verification: Be Prepared to Verify your Ospreys." Confirmation of attendance or academic activity must be submitted by the date referenced in this email.
Each student needs only be confirmed once. However, you may access the online tool as many times as necessary to complete the entire roster of students for each course you are teaching.
Do not use the roster verification tool to report this. The only purpose of the roster confirmation process is to establish that the student began attendance/academic activity.
If the student later stops attending, use the early warning system to alert academic advising. Reach out to the student to inform them that they should withdraw officially from the course or else risk receiving a failing grade. In the event the student receives a failing grade, use your records to enter an accurate last date of attendance/academic activity.
- Choose “Not Attending” if the student has not attended a single time that you’ve checked attendance; nor have they performed any of the acceptable academic activities. This status indicates a student who enrolled but is a no-show.
- Choose “Attending” if the has attended the class at least once or has performed any of the acceptable academic activities at least one time. A single instance is all that is required in order for you to mark the student as attending.
- Choose “Unverified” if you have not yet confirmed that student’s attendance or academic activity.
- Physically attending a class
- Submitting an academic assignment
- Taking an exam, an interactive tutorial, or computer-assisted instruction
- Attending a study group assigned by the school
- Participating in an online discussion about academic matters
- Initiating contact with faculty to ask a question about the academic subject studied in the course.