Campus Offices & Departments
VETS
Planning Your Event
Booking Facilities and Support Services
Use your Stockton credentials to log in.
Visit the Space Reservation Resources page to review the scheduling platform used to submit requests.Once your request is submitted, the space will be held tentatively pending scheduler
review and approval. Your scheduler will reserve the space and schedule the support services on your behalf.
Division of Student Affairs, Athletics & Recreation and Enrollment Management
All other organizations not listed above.
* If you requested space in Hammonton, Manahawkin, or Woodbine your scheduler has been chosen by default and does not need to be changed.
* If this request is for a Computer Lab your Scheduler has been chosen by default.
CateringClick Here to Submit Your Catering Order Online
To contact Chartwells please visit their website stockton.catertrax.com, email catering@stockton.edu, or call 609-652-4772.
Galloway Campus must use Stockton University's exclusive caterer, Chartwells for all
catering needs. Off campus locations, such as Atlantic City, Hammonton, Manahawkin,
and Woodbine, have the option to use Chartwells or register an external vendor.
Additional Information
University sponsored events are activities planned, coordinated, and implemented solely by University faculty, staff or recognized student clubs/organization(s) for the benefit of the University and/or its community. All expenses are paid through University accounts in accordance with established policies and procedures.
External events are activities planned, implemented, and sponsored by individuals, groups, or organizations not included in the organizational structure of the University. External events are subject to contractual, financial, and insurance related requirements as they apply to the use of institutional facilities.
Hosted events are activities that involve external groups or organizations the institution
has offered to provide space and resources to as an invited guest. Hosted events are
processed as internal events and are not subject to contractual, financial, or insurance
related requirements as they apply to the use of institutional facilities. Hosted
events must meet the following requirements:
a. Prior approval from the President or Vice President for Administration and Finance;
b. Share and/or absorb appropriate costs associated with the event not born by the
external group;
c. Assign a liaison from the internal sponsor to assist with planning, coordinating,
and implementing the event;
d. Assign additional personnel as determined by the Office of Event Services and Campus
Center Operations;
e. In cases where the external partner is a private entity providing a financial contribution
or in-kind contribution, prior approval by the Ethics Liaison Officer and the New
Jersey State Ethics Commission is required.
f. These events may be subject to approval by the State Ethics Commission. See guidelines
Joint Ventures and Private Financing of State Activities and the Agency Jointly Sponsored Events/Activities Form. Questions may be directed to the campus Ethics Liaison Officer.
Sponsored events are activities involving both internal and external partners. The
activities must be aligned to the institution’s mission. Sponsored events are subject
to contractual, financial, and insurance related requirements. Sponsored events must
meet all of the following requirements:
a. Prior written approval of the appropriate budget unit head, dean, and/or vice president;
b. Adhere to the appropriate provisions of University facility usage fees and University
procedures and policies;
c. Share and/or absorb appropriate costs associated with the event not born by the
external group;
d. Assign a liaison from the internal sponsor to assist with planning, coordinating,
and implementing the event;
e. Assign additional personnel as determined by the Office of Event Services and Campus
Center Operations;
f. In cases where the external partner is a private entity providing a financial contribution
or in-kind contribution, prior approval by the Ethics Liaison Officer and the New
Jersey State Ethics Commission is required.
g. These events must gain prior approval by the State Ethics Commission. See guidelines
Joint Ventures and Private Financing of State Activities and the Agency Jointly Sponsored Events/Activities Form. Questions may be directed to the campus Ethics Liaison Officer.
Other considerations:
Ordinarily, no outside group may use state facilities for fundraising purposes when the beneficiary is other than the University, unless specifically authorized in writing by the Vice President for Administration. If authorization is provided, surcharge fees may be applied at the discretion of the Vice President for Administration and Finance.
1. Facility, equipment, labor, utility, or service fees may be discounted, or waived, under special circumstances for governmental agencies, hosted events, and sponsored events that are consistent with the mission of the institution and provide a direct benefit to the University.
2. In cases when facility fees are discounted or waived, the University is authorized
to charge equipment, labor, service, and administrative fees.
3. In cases when facility, equipment, labor, or service fees are waived or discounted,
the University is authorized to charge a non-refundable administrative fee.
4. Discounts and waivers will not be applied to the following rental conditions:
a. Individual private events / parties
b. For profit organization sponsors
c. Fundraising events when the beneficiary is an entity other than the institution
d. Political party / campaign related events
e. Overnight residential accommodations
f. When direct costs exist
Requests for use of on-campus housing facilities should be made directly to the Office
of Event Services and Campus Center Operations.
The "Visitor's Guide for Residential Summer Conferences" outlines the services and resources available to on-campus guests. A condensed verison
of this guide is distributed to each guest upon their check-in to housing facilities.
On-campus housing is available for rent for summer conference groups from late May through early August. Our furnished housing facilities consist of apartments and more traditional residence halls. Access to laundry facilities and rental of linens is available for groups who require these services. All rooms are air-conditioned and have Internet and basic cable television connectivity.
- Request for Use of University Facilities - Stockton Sponsor
- Post Event Survey
- Web Calendar & TV / LED Request Form
- Approval for Reception/Entertainment
- Travel
- Procedure on Posting and Displaying Information on Campus
- Accessibility Map (Galloway)
- Joint Ventures and Private Financing of State Activities
- Agency Jointly Sponsored Events/Activities Form
Publicity
After all approvals for the facility, equipment, and refreshments are made, you may begin the publicity campaign for your event. Consider publicizing your event using the following means:
For questions about accessibility or to request an accommodation, please contact the
Office of Event Services and Campus Center Operations at 609.652.4878 or event.services@stockton.edu at least 5 business days in advance of your participation or visit.
For more information, visit the Disability, Accessibility and Accommodation webpage.