Campus Offices & Departments
Each year campus offices and departments host a variety of meetings, workshops and other special events designed to enhance the collegiate experience. Event planners should use the resources below when planning on-campus events. Events requiring significant setup and support services may require funding and divisional approval. An event scheduler will advise of such costs and assist with the approval process.
Planning Your Event
Stockton's campus features meeting and learning facilities that are sure to fit your needs. Please visit our University Facilities page to see what Stockton University has to offer.
Campus Offices and Departments should visit the Space Reservation Resources page to review the scheduling platform used to submit requests.
Use your Stockton credentials to log in. Once your request is submitted, the space will be held tentatively pending scheduler review and approval. If you need immediate assistance, please contact email@example.com.
The Office of Event Services and Campus Center Operations will reserve the space and schedule the support services on your behalf.
Galloway Campus must use Stockton University's exclusive caterer, Chartwells for all catering needs.
Chartwells offers a variety of on-campus dining options to meet your needs. From all you-can-eat meal plans and continental breakfasts to full service banquets and box lunches, Chartwells catering services are professional and imaginative.
Off campus locations, such as Atlantic City, Hammonton, Manahawkin, and Woodbine, have the option to use Chartwells or register an external vendor.
In an effort to ensure that all minors receive an enriching, educational, and safe experience, The University has developed a policy with procedures for the protection of minors. Please review this policy before planning events that could have minors involved.
University sponsored events are activities planned, coordinated, and implemented solely by University faculty, staff or recognized student clubs/organization(s) for the benefit of the University and/or its community. All expenses are paid through University accounts in accordance with established policies and procedures.
External events are activities planned, implemented, and sponsored by individuals, groups, or organizations not included in the organizational structure of the University. External events are subject to contractual, financial, and insurance related requirements as they apply to the use of institutional facilities.
Hosted events are activities that involve external groups or organizations the institution
has offered to provide space and resources to as an invited guest. Hosted events are
processed as internal events and are not subject to contractual, financial, or insurance
related requirements as they apply to the use of institutional facilities. Hosted
events must meet the following requirements:
a. Prior approval from the President or Vice President for Administration and Finance;
b. Share and/or absorb appropriate costs associated with the event not born by the external group;
c. Assign a liaison from the internal sponsor to assist with planning, coordinating, and implementing the event;
d. Assign additional personnel as determined by the Office of Event Services and Campus Center Operations;
e. In cases where the external partner is a private entity providing a financial contribution or in-kind contribution, prior approval by the Ethics Liaison Officer and the New Jersey State Ethics Commission is required.
f. These events may be subject to approval by the State Ethics Commission. See guidelines Joint Ventures and Private Financing of State Activities and the Agency Jointly Sponsored Events/Activities Form. Questions may be directed to the campus Ethics Liaison Officer.
Sponsored events are activities involving both internal and external partners. The
activities must be aligned to the institution’s mission. Sponsored events are subject
to contractual, financial, and insurance related requirements. Sponsored events must
meet all of the following requirements:
a. Prior written approval of the appropriate budget unit head, dean, and/or vice president;
b. Adhere to the appropriate provisions of University facility usage fees and University procedures and policies;
c. Share and/or absorb appropriate costs associated with the event not born by the external group;
d. Assign a liaison from the internal sponsor to assist with planning, coordinating, and implementing the event;
e. Assign additional personnel as determined by the Office of Event Services and Campus Center Operations;
f. In cases where the external partner is a private entity providing a financial contribution or in-kind contribution, prior approval by the Ethics Liaison Officer and the New Jersey State Ethics Commission is required.
g. These events must gain prior approval by the State Ethics Commission. See guidelines Joint Ventures and Private Financing of State Activities and the Agency Jointly Sponsored Events/Activities Form. Questions may be directed to the campus Ethics Liaison Officer.
Ordinarily, no outside group may use state facilities for fundraising purposes when the beneficiary is other than the University, unless specifically authorized in writing by the Vice President for Administration. If authorization is provided, surcharge fees may be applied at the discretion of the Vice President for Administration and Finance.
1. Facility, equipment, labor, utility, or service fees may be discounted, or waived, under special circumstances for governmental agencies, hosted events, and sponsored events that are consistent with the mission of the institution and provide a direct benefit to the University.
2. In cases when facility fees are discounted or waived, the University is authorized to charge equipment, labor, service, and administrative fees.
3. In cases when facility, equipment, labor, or service fees are waived or discounted, the University is authorized to charge a non-refundable administrative fee.
4. Discounts and waivers will not be applied to the following rental conditions:
a. Individual private events / parties
b. For profit organization sponsors
c. Fundraising events when the beneficiary is an entity other than the institution
d. Political party / campaign related events
e. Overnight residential accommodations
f. When direct costs exist
Requests for use of on-campus housing facilities should be made directly to the Office
of Event Services and Campus Center Operations.
The "Visitor's Guide for Residential Summer Conferences" outlines the services and resources available to on-campus guests. A condensed verison of this guide is distributed to each guest upon their check-in to housing facilities.
On-campus housing is available for rent for summer conference groups from late May through early August. Our furnished housing facilities consist of apartments and more traditional residence halls. Access to laundry facilities and rental of linens is available for groups who require these services. All rooms are air-conditioned and have Internet and basic cable television connectivity.
After all approvals for the facility, equipment, and refreshments are made, you may begin the publicity campaign for your event. Consider publicizing your event using the following means:
For questions about accessibility or to request an accommodation, please contact the Office of Event Services and Campus Center Operations at 609.652.4878 or firstname.lastname@example.org at least 5 business days in advance of your participation or visit.