Please send information/request to  Delores.mozelle-wright@stockton.edu  at least 28 days prior to the event.

• Event Title and Agenda
• Is this a Joint Sponsorship Event with external organizations?
• Purpose (lecture, workshop, research presentation, meeting, etc.)
• Target audience (students, faculty, open to the community, etc.)
•  Estimated attendance
•  Event format (in-person, virtual, hybrid)
• Preferred date(s), time, location
  • Do you need a specific room?
  • Do you need a specific room layout?
  • Do you need audio/visual support? Is technology support needed
• Backup date (if applicable)
• Identify the faculty point of contact for the day of the event
• Has the event been shared with Sharon (sharon.keally@stockton.edu) for the dean’s calendar?
• The Dean needs all events on her calendar.
• If this is a joint venture/sponsorships, please follow all of the above steps. Plus complete the JSEA form from the ethics office.

Once the above information is provided and space is secured, please send the following information todelores.mozelle-wright@stockton.edu at least 28 days prior to the event

• Funding source/account number
  • If this is a student engagement event, has the funding request already been approved by the program and dean?
  • If this funding comes from a grant, please provide the grant source.
  • If you have another funding source, please provide that source.

Please send to delores.mozelle-wright@stockton.edu  at least 21 days before event

• Catering menu, including headcount, date, time and room number
• Are table coverings needed?
• Do you plan to make outside purchases (not from Chartwell’s)? If so, approval is needed. Let De know so that she can submit the request form to Chartwell’s for their approval and then complete the Chrome River. This can take up to 3 weeks for processing, which is why we need the request 21 days in advance.

For Social Work, please send information to delores.mozelle-wright@stockton.edu. For all other programs, please send information to denise.green@stockton.edu at least 21 prior to the event.

• Once the speaker is confirmed, please send the name and contact information to the above staff member. Please include if the speaker is internal or external.
•  If you are planning to invite a speaker, you must have a contract completed by the speaker 10 days prior to the event. If your program budget was approved for a fee/honorarium, that information must be sent to De as well.
• Obtain bio and photo, if applicable

Please send to saadia.oulamine@stockton.eduat least 21 days prior to the event.

• Identify who will be invited to the event and prepare email list (to be sent out by faculty organizer)
•  If you want URM to provide photography services, please keep in mind that they require at least a four-week window.
•  If you would like your event to be posted on social media and website, please send your flyer or poster to Saadia and share the following information:
  • Who is your target audience? (program students only, all Stockton students, specific class level <first year, junior, senior, etc.>, and/or public (beyond Stockton’s Community)
  • Is registration required?
• After the event, please share with Saadia any pictures taken or information that you want us to share on social media as a recap of the event (preferably the day after the event)

Please notify sharon.keally@stockton.edu  and copy delores.mozelle-wright@stockton.edu.The Dean needs at least 21 days before event, and the Provost needs 3 months notice before the event
The attendance forms for this section are to be completed by Sharon

• Notification of the Dean: notify Sharon of the event and indicate if the request is:  A Notification, A Request for Attendance, or A Request for Remarks
• Notification of the Provost:  notify Sharon if you'd like the Provost’s Office to attend or give remarks. Please indicate whether you are requesting a Notification, a Request for Attendance, or a Request for Remarks.

• Sign-In Sheet
• Determine who will handle the sign-in-sheet and welcome guests
• Provide the sign-in sheet to delores.mozelle-wright@stockton.edu  within 24 hours of the event.