Grading System

Stockton University currently offers a Pass/No Credit grading option for undergraduate students.  Courses graded as Pass/No Credit are recorded as P or NC on a student’s official transcript and are not factored into the calculation of a student’s GPA.  A grade of P represents passing (performance in the A-D letter range).  A grade of NC symbolizes no credit (failing).

In light of the challenges posed by the COVID-19 crisis, and to support both students and faculty working under significantly different constraints than anticipated at the onset of the semester, the University is expanding the existing procedure for the spring 2020 term only. 

  • Undergraduate students may elect to take any number or all of their courses as P/NC this semester.
  • This option is available to all undergraduate students only, including those on academic probation and those who have earned fewer than 12 earned credits.
  • P/NC courses taken during the spring 2020 term will NOT be included in the standing requirement that no more than 10 percent of a student’s overall Stockton credits be P/NC as applied toward graduation.

Eligibility, Application & Restrictions:

The P/NC is available for all undergraduate courses offered by Stockton in the spring 2020 term. This applies to a course taken for the first time as well as those courses for which the student previously received a failing grade or W.  Courses in which a P grade is assigned will count as fulfillment of all courses that previously required a C or better, including pre-requisites and degree requirements and University graduation requirements (i.e. W1 and W2 courses).

Note that P/NC is not an option for graduate courses, or for undergraduate students taking classes for graduate credit.

Choosing the P/NC option has no impact on a student’s financial aid.

P/NC courses cannot count toward the minimum number of course credits needed to be on the Dean’s list, which requires that students:

  • Earn 12 or more credits in a term.
  • Earn a GPA for the term of 3.50 or greater.
  • Receive no grade lower than a C.
  • Not have any withdrawals (W) or incompletes (I) during the term.

In addition, P/NC courses cannot count toward graduating from Stockton with Latin honors (as outlined in Policy II-20, which states that: “At least 64 credits must have been completed satisfactorily at Stockton prior to graduation in order for a student’s academic record to qualify for an honors designation. All courses attempted at Stockton will be included in the following calculations, except courses with P/NC or W (or equivalent) grades”).

Further, the University’s Academic Warning, Probation, and Dismissal Policy and Procedure (Policy II-17 and Procedure 2019) will be suspended for this semester only; non-academic means for student dismissal remain in effect.

It is important to note that, in some cases, selecting P/NC may have consequences beyond grading for that course. It is important that students meet with their preceptor and/or program coordinator or Academic Advising to understand the implications for certification and licensure, application to graduate school, and other circumstances where a course grade and/or cumulative GPA is a consideration.

Process & Deadline:

The Registrar will make the P/NC grading option available in the Go Portal under the Student Services Tab. Graduating seniors choosing to take a course P/NC must do so by Wednesday, May 13, 2020.

All other undergraduate students must do so by Thursday, May 28, 2020.

Once the P/NC grading mode has been designated, it cannot be retroactively changed. 

Grades represent the professional judgment of a faculty member on a student’s academic performance in a particular instructional experience. 

Stockton College permits two systems of grading, standard letter grading or Pass/No Credit. Courses are set to either the standard letter or Pass/No Credit grading mode at the discretion of the instructor or program

Is Stockton offering a Pass/No Credit Option during spring 2020?

Stockton has always had a Pass/No Credit Option.  For this term only, the University has expanded this option for all classes and students can elect to take any of their courses Pass/No Credit or for a letter grade.

Is the Pass/No Credit system mandatory?

No. Students can individually choose in which courses they want a Pass/No Credit option, and in which courses they want a letter grade.

How will students make this choice?

The Pass/No Credit option will open in the Go Portal under the Student Services Tab

on Monday May 11, 2020, the day that senior grades are posted.  Students who sign into this website will see all of their courses listed, along with the final grade assigned by their faculty.  Students will then be able to select either “Letter Grade” or “Pass/No Credit” for each course.

How long will students have to make this choice?

Graduating seniors will have two days after their grades are posted.  This abbreviated timeline is necessary to allow the Registrar to clear requests for graduation before May 15, 2020.

What if the student is not a graduating senior?

All other students will have two weeks from the date their grades are due on May 14 (or through May 28) to select either “Letter Grade” or “Pass/No Credit” for each of their classes.

What if a student does not make a selection for either Letter Grade or Pass/No Credit?

If a student does not make a selection, the course will default to a Letter Grade.

Can a student change their decision after choosing Pass/No Credit?

No.  Once a student selects their option, it is a permanent part of their academic record.  This is why making an informed choice is critical and why the University recommends that students seek advice before they do so.

What role do faculty have in this decision?

Faculty’s role remains the same: they will grade all course material and submit letter grades for all students in all classes.  It is up to each student to select whether a course receives a Letter Grade or Pass/No Credit.

Does a Pass or a No Credit affect my GPA?

No.  Neither a Pass nor a No Credit designation will affect a student’s GPA.

Are there reasons not to choose the Pass/No Credit option?

Yes, there are several reasons not to choose the Pass/No Credit option.  If you are doing well in a course, a good grade might increase your GPA, making you eligible for certain honors and scholarships.  In addition, students in some majors need letter grades in order to be competitive in graduate school applications.  All students should consult with their preceptors or Academic Advising before making their decision.

Can students on academic probation take a course Pass/No Credit?

Yes. Students on academic probation can take one or all of their courses Pass/No Credit.  Again, it is important that students seek the advice of their faculty preceptors or Academic Advising before making this decision.

Can graduate students take courses Pass/No Credit?

No.  The Pass/No Credit option is only available for undergraduate students.  Graduate students, or undergraduate students taking courses for graduate credit, will continue to take courses for a letter grade. This decision was made for several reasons.  In some cases, external accreditors require that courses be taken for a letter grade in order to receive academic credit.  In other cases, those supporting a student’s education (i.e. an employer or a scholarship) require that a minimum GPA be maintained.

Can a course taken Pass/No Credit count toward the number of graded credits needed to qualify for Latin Honors?

No. University Policy II-20 states that: “At least 64 credits must have been completed satisfactorily at Stockton prior to graduation in order for a student’s academic record to qualify for an honors designation. All courses attempted at Stockton will be included in the following calculations, except courses with P/NC or W (or equivalent) grades.”

If a student already has at least 64 credits with a letter grade, then they may designate some courses as Pass/No Credit, but students are advised to confirm their status with their preceptor or Academic Advising before doing so.

Can a course taken Pass/No Credit count toward the number of graded credits needed to qualify for Deans List?

No. To make the Dean’s List for spring 2020, students are required to earn 12 or more credits that term; receive a GPA of 3.5 or higher; receive no grade lower than a C; have no withdrawals (W) or incompletes (I) that term.  If a student is taking in excess of 12 credits, those remaining courses would be eligible for the Pass/No Credit option.

Can students taking courses on an employee waiver take classes Pass/No Credit?

Yes, at the undergraduate level.  Ordinarily, Procedure 6161 requires that students in this program—either employees or their dependents—maintain a grade of C or above.  For spring 2020 only, a P will satisfy this requirement.

Can an international student take a course Pass/No Credit?

Yes.  Students from abroad can take their undergraduate courses as Pass/No Credit.  Students should confirm with their host counties and any relevant scholarships about non-Stockton requirements, however.  Such students are encouraged to contact Stockton’s Office of Global Engagement for more information.

Are there any changes to Stockton’s system for requesting a Withdrawal (W) grade)?

Yes. The deadline for requesting a withdrawal from a spring 2020 class was extended from April 10 to April 24, 2020.  Please note that while this removes a student from a class, it does not result in a refund or partial refund of tuition.

Are there any changes to Stockton’s system for requesting an Incomplete (I) grade?

No.  The means by which a student request an Incomplete (I) grade for a class remains the same. An I grade will be recorded on the transcript to indicate that course work is due for a course or courses that have been approved by the instructor and for which there is an Agreement for Completion of Coursework form. If an incomplete is granted, remaining course work must be completed and submitted before the last class day in the next term (in this case, fall 2020).

If I request an official transcript and it is sent prior to changing my course grade to the P/NC notation, am I eligible to change the grade to P/NC within the specified timeline?

No.  Once a transcript has been sent, no grade changes will be allowed.

Letter Grades

The following standard letter grades will be recorded on the student’s official transcript:  

A=

4.0

A-=

3.7

B+ =

3.3

B =

3.0

B- =

2.7

C+ =

2.3

C =

2.0

C- =

1.7

D+ =

1.3

D =

1.0

D-=

0.7

F=

0

A grade of A symbolizes excellent work, grades in the B range symbolize good work, grades of C+ and C symbolize satisfactory work, grades of C- and in the D range symbolize poor work, and an F symbolizes failure.  

Pass/No Credit Grades

A student may elect to take a course in the Pass/No Credit grading mode.  If this option is selected, the student must notify the Office of the Registrar prior to the end of the Drop/Add period on the Academic Calendar in the term in which the course is offered.  Once the Pass/No Credit grading mode has been designated, it cannot be changed at any time during or after the term.

Courses graded in the Pass/No Credit grading mode will be recorded as P or NC on the student’s official transcript and will not be factored into the calculation of the student’s GPA.  A grade of P symbolizes passing (performance in the A-D letter range).  A grade of NC symbolizes no credit (failing).  Some programs will not count credits earned in the Pass/No Credit grading mode as meeting program degree requirements.  Students should meet with their preceptor or the program coordinator to understand the requirements. 

The pass/no credit grading option is governed by the following:

  • A maximum of one course per semester can be designated in the P/NC mode.
  • A student who is on probation cannot take courses in the P/NC mode during the probation period.
  • Certain programs and College-wide requirements require academic progress in courses with a C or better. In those instances, the P/NC credit option is not available to students wishing to complete that program.
  • Students must have earned 12 credits (including transfer credits) before they are eligible for P/NC courses.
  • A maximum of 10 percent of Stockton credits to be applied toward graduation requirements may be taken in P/NC mode.

Non-Grade Transcript Notations

The following notations may appear on transcripts:  AU, W, WI, I, IP, or X.  X grades are assigned and used only by the Office of the Registrar.  The notations are defined below:

AU symbolizes “audit”

An AU is recorded on the transcript if a student audited a course. 

W symbolizes “withdrawal”

A W will be recorded on the transcript if a student withdraws from a course or from the College between the end of the drop/add period and the end of the eleventh (11th) week of a full term, or the fifth week of a sub-term. See the Withdrawal from a Course section of this Bulletin for information regarding the number of Ws permissible. 

WI symbolizes “withdrawal due to illness”

A WI will be recorded on the transcript by the Office of the Registrar for a course or courses that have been approved by the Academic Appeals Board for a withdrawal due to illness. The student must submit a written appeal to the Academic Appeals Board at academic.appeals@stockton.edu requesting a medical withdrawal from one or more classes due to severe medical circumstances beyond the student’s control.  The appeal must include appropriate documentation regarding such medical circumstances.  

I symbolizes “incomplete course work”

An I will be recorded on the transcript to indicate that course work is due for a course or courses that have been approved by the instructor and submission of the Agreement for Completion of Coursework form.

A student may be eligible to request an incomplete from the instructor, if it is determined that 1) the student is doing satisfactory work, and 2) due to an illness or emergency the student will be unable to complete the course work within that academic term. If an incomplete is granted, remaining course work must be completed and submitted before the last class day in the next term.

An Agreement for Completion of Course Work (I-Form) must be completed and include  a summary of the work completed by the student at the time course work was discontinued , the student’s grade in the course at that time, a summary of the remaining course work to be submitted and the due date (before the end of the next term) .

Special circumstances may exist by which completion of the I requires special arrangements, e.g., lab courses, foreign language courses, internships and the like. Those arrangements must be described in an attachment to the Agreement for Completion of Course Work Authorization and approved by the appropriate dean(s).

The Agreement (and any attachments) must be signed by both the student and the authorizing instructor.  A copy of the Agreement is filed with the appropriate School office. Copies are also  retained by the student and by the authorizing instructor. Any variation from the signed contract must be initiated by the  instructor and approved by the dean.

IP symbolizes “in progress”

An IP will be recorded on the transcript by the Office of the Registrar for courses that continue after the grading deadline.

X acts as a placeholder

An X will be recorded on the transcript by the Office of the Registrar as a placeholder for completed noncredit courses that do not carry a grade or for other reasons determined by the Registrar. 

Assignment of Grades

Grades are due each semester by the deadlines noted on the Academic Calendar and are submitted by faculty online through the goStockton portal.  Faculty can only submit A, A-, B+, B, B-, C+, C, C-, D+, D, D-, and F grades online.  Letter grades should be submitted for courses that have been approved for the Pass/No Credit grading mode.  The letter grade will be converted on the student’s transcript as P for grades A through D- or NC for a grade of F.  AU, IP, W, WI and X grades can only be entered by the Office of the Registrar. I grades will be entered by the Office of the Registrar with submission of a Agreement for Completion of Course Work form or direction from the Assistant Dean.