Constitution
STOCKTON UNIVERSITY
COUNCIL OF BLACK FACULTY AND STAFF
Preamble
The Council of Black Faculty and Staff has been established to act as a body to foster communication among Stockton University Community and State concerning the voice and position of minority personnel and students at Stockton. Our range of responsibilities include the following aims, although others may emerge from our experiences.
- To participate in the recruitment and hiring of Minority Faculty and Staff through the observance of the Affirmative Action process.
- To instill a greater institutional commitment in the recruitment of minority students
- To foster an atmosphere which is free of racial tension so that Minorities can become actively involved in the total university community and collegial process.
- To actively support the well-being of minority students to insure the attainment of their academic objectives; to act as a resource group for advising and counseling minority students in all areas of campus life.
- To provide for active participation of minority personnel in the formulation of Stockton policy and procedure.
BY-LAWS
Article 1 – Name
The name of this organization is The Council of Black Faculty and Staff (CBFS).
Article 2 – Membership
Membership shall be granted to any member of the faculty of Stockton University. Auxiliaries of the university can be associate members with no voting privileges and a modified dues structure.
- Membership is predicated upon the payment of annual dues.
- Dues shall be paid no later than September 30th of each year.
- Dues amount shall be reviewed annually based on program needs.
Article 3 – Elections
Section 1. Officers of the Council shall be a President, 1st Vice President, 2nd Vice President, Treasurer, Recording Secretary, Corresponding Secretary and Parliamentarian.
Section 2. Election of officers shall take place annually in April.
(A) Elected Officers will be installed July 1st.
Section 3. Officers will serve a term of twelve (12) months.
Section 4. Appointments can be made by the Executive Board for those offices that become vacant in mid-term.
Section 5. Election of officers of the Council requires a quorum of two-thirds (2/3) of the Council membership.
Section 6. Officers of the Council are elected by a secret ballot with each member having one vote.
Section 7. Nominations for officers will be in written form and shall be submitted to the Official Nomination Committee prior to April every year.
Section 8. Officers will be elected to their respective positions from a simple majority between the two highest nominations. In case of a tie vote, there will be a run-off election.
Article 4 – Duties of Officers
Section 1. The President
A. Shall preside over all meetings of the Council of Black Faculty and Staff.
B. Shall sign all documents on behalf of the Council after eview by the Executive Board.
C. Shall endeavor to insure that all membership directives are complied with.
D. Shall make official statements on behalf of the Council upon approval by the Council body.
E. Shall be responsible for the Agenda and submit it to the Recording Secretary.
F. Shall inform the Council of all correspondence of this office in behalf of the Council.
Section 2. The 1st Vice President
A. The 1st Vice President shall perform the duties of the President in the absence of the President.
B. The Vice President will assist the President in all executive functions.
C. This officer shall work with the Annual Awards Banquet.
Section 3. The 2nd Vice President
A. The 2nd Vice President shall perform the duties of the 1st Vice President and the President in the absence of both.
B. This officer shall work with the election process.
Section 4. The Treasurer
A. Shall assume responsibility for the preparation and presentation of the Council Budget. The budget shall be presented in September of each year.
B. Shall maintain accurate records of all financial transactions.
C. All monies collected for and by the Council shall be given to the Treasurer and deposited in a financial institution.
D. Shall prepare and submit a financial report for every regular meeting and whenever else the President so designates.
E. Shall insure the proper custody, accountability, receipt and disbursement of all funds directly under the control of the Council.
Section 5. The Recording Secretary
A. Shall keep a set of all minutes of all Council meetings.
B. Shall inform all members of all meetings regular or special.
C. Shall be responsible for making available the minutes of all meetings to all financial members upon request.
D. Shall have charge of all official records and papers belonging to the Council.
E. Shall perform various other duties as may be assigned by the President from time to time.
Section 6. The Corresponding Secretary
A. Shall be responsible for keeping a record of all official correspondence and proper filing of all Council materials.
B. Shall file a running record of all activities of the Council as prepared and submitted by various committees of the Council.
C. Serve as public relations liaison to the Stockton Community through the direction of the Council body.
D. Shall perform various other duties as may be assigned by the President from time to time.
Section 7. The Parliamentarian
A. Shall been basic order in all meetings.
B. Shall be the mediator on all by –laws disputes.
C. Shall chair the enforcement of Constitution committee.
D. Shall work with the election committee.
E. Shall perform various other duties as assigned by the President.
Article 5 – Meetings of the Council
Section 1. The general membership meetings shall be held monthly during the academic year and are open to all interested.
Section 2. Special meetings may be called by the President and each member must be informed by written notice at least two (2) days prior. The notice shall included date time and place of the meeting.
Section 3. The agenda, reports from communities, and Treasurer’s report shall be written.
Section 4. The Recording Secretary shall read the minutes of the previous meeting.
Section 5. All reports shall be submitted to the Corresponding Secretary at the completion of their presentation to be filed with the permanent files.
Section 6. The Recording Secretary shall keep a complete set of minutes and agendas and file them in the official Council file.
* 9/17/15 updated to reflect University status
