Frequently Asked Questions

Course-Related Questions

If the course you are trying to register for has a waitlist, be sure to add yourself to the waitlist. Monitor the course enrollment daily to see if a seat in the course opens up.

If a course is full and you are the first student on the waitlist, you may email the professor with a request to be accepted in the the course as an additional student, above the course capacity. 

If the professor is willing to accept you into the course, he or she will contact the Assistant Dean, who will review and respond to your request. Registration in coures above the set capacity is a rare occurance and is usually permitted only under exceptional circumstances.

As with the usual course registration process, priority registration goes to the student in the first position on the waitlist. 

The first course of action for a student having an issue with an assignment, course, grade, or professor is to meet with the professor to discuss their concerns. If a consesus cannot be met, the student should contact the Coordinator of the professor's academic program (a list of Program Coordinators may be found here). If you are still unable to come to a resolution, the matter is referred to the Assistant Dean and the Dean. 

 Arts and Humanities faculty contact information can be found here. Please also refer to the faculty's syllabus for their preferred method of communication. 
The Grade Appeal Procedure may be found here

Room-Related Questions

Please go the Bursar's Office and pay the $25 fee to obtain a key form.  Bring this form to the ARHU office suite (K-150) and speak to Brian Lyons in order to obtain access.  Please note that there is a one-hour limit on using a piano practice room. 

The room number for the Language Lab is K-143 (Main Campus building). 

Student Worker Questions

 Forms must be submitted directly to Madeline Perez, Madeline.Perez@stockton.edu, before the due date. Please check your Stockton email for more information. 

Please see Deanna Tumas, Deanna.Tumas@stockton.edu, in K-150 for questions about the student working hiring process. 

Please contact the appropriate Program Coordinator for your major of choice via email. You may also contact Vic Conover, Liaison for Curriculum and Academic Support, at Vic.Conover@stockton.edu

You may email the Program Coordinator of your major of choice for more information about your field of study. 

Additionally, there are several Open House events throughout the academic year where you will have the opportunity to speak to a faculty member in your major and tour the facilities. 

You may apply to take a course as a non-matriculated student here

Registration dates for non-matriculated registration can be found on the academic calendar.

View the schedule of courses by term here

You may contact Dave Goldmann, Visual Arts program staff, at 609-652-4860 or David.Goldmann@stockton.edu.

Course-Related Questions

Each instructor is expected to meet every assigned class during the semester. If you become ill or need to miss class for any reason, you must contact the ARHU office in sufficient time for an Official Cancellation Notice to be posted. The cancellation notice will include a note directing students to check their Stockton email account for any assignments that you want them to complete prior to the next scheduled class meeting. You should email the assignment to your students directly through your faculty web/class account. 

 If you need to cancel your class, email all of the Dean's Office staff with instructions (assignments, check blackboard or email) for students and brief explanation for cancelling (sick, travel, conference, etc.). Do not send your cancellation notice to just one staff member. When calling the office to cancel a class, please ask to speak to a member of the ARHU staff. DO NOT speak to the student workers about canceling a class. 

If you must leave a cancellation message prior to 8:00 AM or after 5:00 PM, leave the message on 609-652-4505.  This extension is accessible to all staff members and will be checked daily for messages. In addition, it is only necessary for you to email the Assistant Dean, if you need to make any alternate arrangements for your classes. We also ask instructors to make up any missed classes, if it is possible to do so.

Faculty teaching at off-site locations need to notify their School, as well as the administrator at the off-site location where they are teaching.

In instances where the course has a waitlist, if the student is in the first place on the waitlist, please send the Assistant Dean an email requesting that the student be registered as an additional student. Faculty should only contact Rosa on behalf of a student if there is a compelling reason (e.g., graduating senior) and a seat in the room.

Email requests to print tests should be sent to all Dean's Office staff. Brian will respond first. In his absence, other staff members will respond to the request.

Please plan to print all copies and course materials at least one week in advance of the date by which you need them. 

Be sure to give all exams that you need photocopied directly to Brian. Do NOT leave them in the work bin.

Please contact Vic Conover, Vic.Conover@stockton.edu, or Pat Cocozza, Patricia.Cocozza@stockton.edu, to see if changing your room assignment is possible. Classrooms on the main campus are scarce, but we will try to accomodate your request. 

Please include this information on your Course Scheduling Form. You may also contact Vic Conover or Pat Cocozza via email with requests for specific class meetings. Lab availability is limited, but we will do our best to accomodate your request. 

Faculty should acknowledge that students who observe religious holidays are absent from class for valid reasons. Students have an obligation to notify the faculty member within the first three weeks of the semester if any class session will be missed due to religious observance, and to make up their work and attend alternative class hours, if such are available. Please announce this message in your classes

This is only a PERMIT for the student to be allowed to register for this course. This does not automatically add the student to your course. Permits are required for courses designated Permission of Instructor.

  1. Log in to the “GO” Portal.
  2. In the far right column, under “Faculty Advising Tools,” click on “Issue Permit.”
  3. Select Term, click SUBMIT.
  4. Enter the Z number of the student to receive the POI. In “Search Type,” make sure “all” is selected, then click SUBMIT.
  5. On Student Verification page, verify that this is the correct student to PERMIT into your course. If yes, click SUBMIT.
  6. Courses for which you are allowed to issue POIs will appear in a drop-down menu. Select the course you would like to PERMIT the student into.
  7. Scroll down a bit and select “Override Everything but CAPP” under “Permit Type,” then click SUBMIT.
  8. Screen updates to show the student you just permitted to your course with the course listing. NOTE: You may need to click SUBMIT once more in order for the permit to process.

All Independent Study and Internship forms must be submitted to Brian Lyons in the ARHU School Office for approval by the Assistant Dean.

 

The Office of Staff Counsel requires that a Contract number be assigned to the Affiliation Agreements for off-campus internships.  A Contract Assignment Form must be processed so that a contract number can be assigned prior to the Affiliation Agreement being sent to the Affiliate/Contractor.

All ARHU Affiliation Agreements will be processed through the School Office. Please remember that a School of Arts & Humanities Contract Assignment Form will need to be completed and submitted along with the University Internship Form. All Affiliation Agreement forms for off-campus Internships will be processed through Brian Lyons. He will also be keeping a log tracking the approval status and a database of all Affiliation Agreements within ARHU. Please note that the Internship Form will not be approved by the Assistant Dean until the Contract Agreement Form and Affiliation Agreement have been processed. 

All students must complete their registration prior to the start of their Internship.

 Please notify the Assistant Dean of your plans for class coverage in writing no later than two weeks before your travel dates. 

Please visit the General Studies website to view material related to General Studies course proposal/review process. The “G” Course Approval Form may be accessed here.

General Studies Convenors are as follows:

  • GAHMarcy Isabella
  • GENJohn O Hara
  • GISJudith Vogel
  • GNMWondi Geremew
  • GSSManish Madan

Precepting Questions

You can learn more about Degree Works by visiting this page. You can also contact The Center for Academic Advising at 652-4504 or email degreeworkshelp@stockton.edu.

Fill out this form and submit it to your Program Coordinator and then the Dean for their approval and signatures. Once the form has been signed, please send it to Deanna Tumas, Deanna.Tumas@stockton.edu, for processing. 

Dates and Deadlines

The official Academic Calendar may be accessed here. Please take note of these important dates and deadlines in your course syllabi. 

The Final Week Schedule for the Galloway campus can be found here. The schedule for the Atlantic City campus can be found here

The IDEA administration dates for the Fall 2019 term are to be announced.

You can view the holiday calendar for this year on the Human Resources website here

The ARHU office will be open with limited staff and no mail service on the days listed below. Classes do meet these days.

Columbus Day* Monday 10/14/2019
Election Day* Tuesday 11/05/2019
Veteran's Day* Monday 11/11/2019
The Open House dates may be viewed here
Please see the Personnel Actions Calendar for the University’s SFT faculty and professional staff personnel evaluation process. 

Professional updates are due quarterly and will be included in an annual Scholarly and Professional Activity Report. They now must be submitted in Chicago Style to DeannaTumas, Deanna.Tumas@stockton.edu. All items must be completed, published, etc., within each quarterly timeframe.  Deanna will send out reminders at the appropriate time to remind you. 

You may view the deadlines and time frames here

 

Miscellaneous

Complete the forms found under the "Address / Name Change Forms" tab on this page and return them to Human Resources. 

In the event of the loss of a Stockton ID card, please follow the below process: 

  1. You must report your card lost or stolen through get.cbord.com/stockton.     

  2. Complete this form and take it to Human Resources (J-115) with appropriate photo identification: Employment Verification form 

  3. Take the approved form to the Bursar’s Office (CC-202) and pay the $25.00 replacement fee.

  4. Contact the Lock Shop, ext. 4391, to secure your new ID card. 

You will need to register all vehicles that you will be parking at the University.

 Your license plate will be your permit. In line with evolving technology and sustainability, we are using license plate recognition technology to monitor parking at Stockton University. More information may be found on the Parking and Transportation website.

To register your vehicle, please visit this page.

Click here to view where faculty/staff may park. 

Please be sure to give your office hours schedule to Brian Lyons, Brian.Lyons@stockton.edu.  Watch your email for the form you need to fill out.

Your Stockton University ID card will allow you access to the ARHU main office door (K150) and to the WORKROOM (K150c), where the printer is located if you print from your office compulter, and where the copier is located should you need to make copies. If you teach in a classroom that is an ARHU dedicated space, your ID will allow you access to this room. You can access these rooms on weekends as well.

ARHU budgets for program memberships to scholarly organizations. Please alert Madeline Perez, Madeline.Perez@stockton.edu, about memberships that your program wishes to maintain, discontinue, or commence.

Currently, if individual membership is required to attend or present at a scholarly or professional conference, that membership can come out of your faculty travel funds. This is the only instance in which membership can be charged to travel funding.

 Many University forms and Arts and Humanities-specific forms can be found on the E-Forms webpage

Please remember to call Campus Police at ext. 4390 when you are in your office on the weekends or late at night.  You should let them know when you arrive and leave during off hours.

Due to Copyright laws, requests for photocopying of entire books absolutely will not be honored.

Through Follett College Bookstores, Custom Academic Publishing Company provides a service to secure copyright permission, custom publishing, permission for out-of-print books, and Harvard Case Studies. CAPCO also offers a copyright “permission only” service. Forms are available in K-150.

The ARHU office no longer distributes paper text adoption forms.  All text adoptions must be made using the online adoption system located at: https://adoptions.efollett.com/OnlineAdoptionsWeb/logon.html?storeNumber=397

Please direct any questions with regard to texts to JoAnn Golden, Text Manager, x4357.

We have quite a bit of electronic equipment available to our faculty for short term use.  All items are   available on a first come, first serve basis for short term use only.  Please see Brian for availability and a reservation form.

Travel, Purchases, and Event Requests

The “base allocation” of faculty development funds (more broadly defined than simply travel), determined by the Deans in conjunction with the Provost, will be $1200 for tenured faculty this year.  Each full-time ARHU faculty will have access to these funds.  (Junior tenure-track faculty have access to an add­­­­­­­­itional $1400.00.)  

Applicable expenses include:

  • conferences
  • research expenses
  • instructional expenses
  • outreach activities

ARHU will try to supplement these funds when necessary, though we will try to spread our support as equitably as possible.  For faculty whose travel expenses significantly exceed the base allocation, we’ll review how much ARHU funding individual faculty members have received in the past three years to help determine who receives additional ARHU funds. 

We encourage faculty to apply for additional monies through internal grant opportunities supported by the Provost’s office. Please click on the link on the Grants webpage (https://stockton.edu/research-sponsored-programs/index.html) about Internal Funding Opportunities. Most of these funds have specific required forms and deadlines.

Faculty may still transfer unused funding to colleagues in ARHU programs if they so choose.

We ask that all faculty encumber funds needed for travel by April 1, even if they are traveling after the spring semester ends and before the next academic year begins, so that we may plan for any additional funds that might be needed beyond the guaranteed base allocation.

Before you go:

  • When to complete: Work with Pat or Madeline to complete ARRTV form2-3 weeks prior to departure.
  • This web link also has information pertaining to domestic and foreign per diem rates, approval for
    attendance form, student travel, FAQs, travel procedures job aid, etc.
  • Stockton homepage select travel from a-z index link.
  • What is needed: backup supporting potential reimbursement such as logistic of actual conference (webpage or
            email showing conference dates and location), airfare confirmation, hotel info, mileage, registration, meals, etc.
            Per diem rates apply to lodging and meals.
  • IMPORTANT Why needed: liability and reimbursement.  ARRTV forms are required for all business travel, even if  
            reimbursement is not requested. Completing the form notifies the University of intended travel. This includes
            all forms of travel, such as grants, sabbatical, Distinguished Professor, R & PD, etc.
  • NOT REIMBURSABLE – alcoholic beverages, any meals included in conference will not be included in per diem, telephone calls.  You can refer to the travel procedures job aid for a complete list of non-reimbursable items.
  • Stockton’s travel department put a ban on using Airbnb, VRBO, HomeAway, hostels, etc. for business
    travel. 
    They stressed safety concerns due to a lack of regulation and safety standards, as well as liability. 

  • Please complete the “Request for Approval for Attendance at Events” (RAAE) form whenever you are traveling/attending an event and completing an ARTV or using Chrome River for pre-approval of travel.

  • Below are the steps to use to access the electronic “Request for Approval for Attendance at Events” form.

    • Log on to the portal
    • Select the EMPLOYEE Tab
    • Under the header “Offices to Know” click the “Office of Institutional Diversity and Equity link
    • Look to the left and click on “Forms”
    • Login using your portal credentials
    • Confirm your email (Stockton email)
    • Complete the Digital Form “Request for Approval for Attendance at Events form” by clicking on the appropriate title.
    • Click Submit.

 When you return: (items listed below are required for reimbursement)

  • Proof of flight (boarding pass works best)
  • Proof of payment for registration (cancelled check, credit card statement, official payment confirmation from
    conference, etc.)
  • Detailed hotel checkout receipt
  • Toll receipts, if driving (EZ Pass statement, receipts)
  • If using a University credit card, you still need receipts
  • DO NOT use a University credit card for meals. If so, you must provide a receipt. Meals not charged to the credit card will be reimbursed at the per diem rate.

When in doubt, save all receipts. Until further notice, meals will be reimbursed at the per diem rate without receipts. 

Stockton has migrated from travel credit cards managed by Commerce Bank to PCards managed by Bank of America. Primary use for most credit cardholders is for travel. Some cardholders now have purchasing capability along with travel functionality. 
Purchases made with PCard are the same as if using a personal credit card. Stockton’s use of purchase orders is being phased out for most purchases. 

If using the card solely for travel (airfare, registration, lodging, car rental, parking, etc.), receipts are still necessary to reconcile charges.  Receipts can be an email, photo from phone, or physical receipt. Once expense has been posted to credit card, scanned receipts are uploaded into WORKS, assigned an accounting string, and posted to the appropriate program. 

Purchases with a PCard will operate in the same manner when it comes to receipts. Purchases can be done online or on location.   Single item PCard purchase cannot exceed $2,999.  Items exceeding this amount must be ordered using a Purchase Order. 
Vendors not registered as a business with the state of New Jersey are limited to $4,950 in spending. If you are not sure, contact Purchasing for a list of vendors. (B&H is on the list.)  PCards cannot be used for Ebay purchases. 

NOTE:  we do not pay taxes for purchases. If taxes are applied, it is the cardholder’s responsibility to have tax removed. Tax
exempt forms can be found by typing PCARD in search box on Stockton’s homepage and then selecting Account Information.

 

Requests for a van must be arranged through Pat. Your request should include the size of van needed, date, pick up and drop off time, driver’s name, a copy of the driver’s license, travel
destination and reason for van use.

ARRTV form needs to be completed to capture any out-of-pocket expenses that might be incurred (parking, tolls, gas). 
A copy of valid driver’s license is required.

The ARHU Contract Request Form is used to schedule events. On this form you will list the name of the event, date, time, how many people are expected, and indicate whether or not you plan on having a reception.  (If you are having a reception, you must settle the menu, cost, and funding sources with Madeline at least 30 days prior to the event.)  

This form must be completed at least one semester ahead of when you would like the event to take place. This will ensure that you get a room on the date that you request. Remember, it is better to have a room and cancel it then to be scrambling to request one.  Completed Contract Request forms should be returned to Pat Cocozza.

The ARHU Graphics Request/Publicity Form will be used to create artwork for your events. On this form you will be able to request exactly what you would like to have made. The Publicity section of the request form is used to effectively coordinate marketing for your event to boost audience attendance and awareness of what is going to take place. This form will help create the most efficient and effective marketing campaign. If handing in a hard copy, the completed Graphics/Publicity form should be returned to Brian Lyons

If either the Contract or Graphics/Publicity forms are emailed, please send them to Brian Lyons (brian.lyons@stockton.edu).

Work with Pat to cost out catered events through Chartwells.  An ARE form needs to be completed prior to the event so that payment can be processed when billed.  

You are responsible for submitting a Guest Parking Request for any guests you bring to campus. Click here for Guest Parking FAQs.

All items purchased using a Purchase Order or out-of-pocket reimbursement are considered University    property.  All books, computers, technology, software, paints, costumes, etc. must remain as property of the University.

Sales tax will not be reimbursed for any out -of-pocket reimbursement. 

Timesheets are processed electronically. DO NOT open timesheets in Banner. Madeline will be entering all faculty time.

Please request any work orders for office or classroom repairs through Brian or Pat.

Each instructor is expected to meet every assigned class during the semester. If you become ill or need to miss class for any reason, you must contact the ARHU office in sufficient time for an Official Cancellation Notice to be posted. The cancellation notice will include a note directing students to check their Stockton email account for any assignments that you want them to complete prior to the next scheduled class meeting. You should email the assignment to your students directly through your faculty web/class account. 

 If you need to cancel your class, email all of the Dean's Office staff with instructions (assignments, check blackboard or email) for students and brief explanation for cancelling (sick, travel, conference, etc.). Do not send your cancellation notice to just one staff member. When calling the office to cancel a class, please ask to speak to a member of the ARHU staff. DO NOT speak to the student workers about canceling a class. 

If you must leave a cancellation message prior to 8:00 AM or after 5:00 PM, leave the message on 609-652-4505.  This extension is accessible to all staff members and will be checked daily for messages. In addition, it is only necessary for you to email the Assistant Dean, if you need to make any alternate arrangements for your classes. We also ask instructors to make up any missed classes, if it is possible to do so.

Faculty teaching at off-site locations need to notify their School, as well as the administrator at the off-site location where they are teaching.

You may meet students in K-150b, the Arts and Humanities adjunct office. 

Please remember to call Campus Police at ext. 4390 when you are in your office on the weekends or late at night.  You should let them know when you arrive and leave during off hours.

In instances where the course has a waitlist, if your student is in the first place on the waitlist, please send the Assistant Dean an email requesting that the student be registered as an additional student. Faculty should only contact Rosa on behalf of a student if there is a compelling reason (e.g., graduating senior) and a seat in the room

This is only a PERMIT for the student to be allowed to register for this course.  This does not automatically add the student to your course.  Permits are required for courses designated Permission of Instructor.

  1. Log in to the “GO” Portal.
  2. In the far right column, under “Faculty Advising Tools,” click on “Issue Permit.”
  3. Select Term, click SUBMIT.
  4. Enter the Z number of the student to receive the POI. In “Search Type,” make sure “all” is selected, then click SUBMIT.
  5. On Student Verification page, verify that this is the correct student to PERMIT into your course. If yes, click SUBMIT.
  6. Courses for which you are allowed to issue POIs will appear in a drop-down menu. Select the course you would like to PERMIT the student into.
  7. Scroll down a bit and select “Override Everything but CAPP” under “Permit Type,” then click SUBMIT.
  8. Screen updates to show the student you just permitted to your course with the course listing. NOTE: You may need to click SUBMIT once more in order for the permit to process.

Email requests to print tests should be sent to all Dean's Office staff. Brian will respond first. In his absence, other staff members will respond to the request.

Please plan to print all copies and course materials at least one week in advance of the date by which you need them. 

Be sure to give all exams that you need photocopied directly to Brian. Do NOT leave them in the work bin.

Due to Copyright laws, requests for photocopying of entire books absolutely will not be honored.

Through Follett College Bookstores, Custom Academic Publishing Company provides a service to secure copyright permission, custom publishing, permission for out-of-print books, and Harvard Case Studies. CAPCO also offers a copyright “permission only” service. Forms are available in K-150.

The ARHU office no longer distributes paper text adoption forms.  All text adoptions must be made using the online adoption system located at: https://adoptions.efollett.com/OnlineAdoptionsWeb/logon.html?storeNumber=397

Please direct any questions with regard to texts to JoAnn Golden, Text Manager, x4357.

You will need to register all vehicles that you will be parking at the University.

Your license plate will be your permit. In line with evolving technology and sustainability, we are using license plate recognition technology to monitor parking at Stockton University. More information may be found on the Parking and Transportation website.

To register your vehicle, please visit this page.

Click here to view where faculty/staff may park. 

Please contact Vic Conover or Pat Cocozza to see if changing your room assignment is possible. Classrooms on the main campus are scarce, but we will try to accomodate your request. 

Please include this information on your Course Scheduling Form. You may also contact Vic Conover or Pat Cocozza via email with requests for specific class meetings. Lab availability is limited, but we will do our best to accomodate your request. 

  Many University forms and Arts and Humanities-specific forms can be found on the E-Forms webpage

The official Academic Calendar may be accessed here. Please take note of these important dates and deadlines in your course syllabi. 

The IDEA administration dates for the Fall 2019 term are to be announced.

You can view the holiday calendar for this year on the Human Resources website here

The ARHU office will be open with limited staff and no mail service on the days listed below. Classes do meet these days.

Columbus Day* Monday 10/14/2019
Election Day* Tuesday 11/05/2019
Veteran's Day* Monday 11/11/2019

Faculty should acknowledge that students who observe religious holidays are absent from class for valid reasons. Students have an obligation to notify the faculty member within the first three weeks of the semester if any class session will be missed due to religious observance, and to make up their work and attend alternative class hours, if such are available. Please announce this message in your classes

 Please notify the Assistant Dean of your plans for class coverage in writing no later than two weeks before your travel dates. 

The Final Week Schedule for the Galloway campus can be found here. The schedule for the Atlantic City campus can be found here

 

In the event of the loss of a Stockton ID card, please follow the below process: 

  1. You must report your card lost or stolen through get.cbord.com/stockton.     

  2. Complete this form and take it to Human Resources (J-115) with appropriate photo identification: Employment Verification form 

  3. Take the approved form to the Bursar’s Office (CC-202) and pay the $25.00 replacement fee.

  4. Contact the Lock Shop, ext. 4391, to secure your new ID card. 

Please send your CV to Deanna.Tumas@stockton.edu. She will forward it to the appropriate Program Coordinator, who will review your qualifications and contact you should a position become available. 

Please visit the General Studies website to view material related to General Studies course proposal/review process. The “G” Course Approval Form may be accessed here

General Studies Convenors are as follows:

  • GAHMarcy Isabella
  • GEN: John O’Hara                                          
  • GISJudith Vogel
  • GNMWondi Geremew                                                   
  • GSSManish Madan 

Please request any work orders for office or classroom repairs through Brian or Pat.

We have quite a bit of electronic equipment available to our faculty for short term use.  All items are   available on a first come, first serve basis for short term use only.  Please see Brian for availability and a reservation form.

Donations to our programs are very welcome. Please indicate "School of Arts and Humanities" or the specific program you would like to contribute to (e.g., the Literature Program), on the donation form. Donations may be made here.  

To learn more about volunteer opportunities for alumni, please contact staff in the Office of Development and Alumni Relations here

Please send your CV to Deanna.Tumas@stockton.edu. She will forward it to the appropriate Program Coordinator, who will review your qualifications and contact you should a position become available.